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Johannesburg: HR OFFICER

Johannesburg: HR OFFICER

Posted on 2025-06-17 00:00:00

Employer Unspecified
Category HR & recruitment
Location Gauteng  / Johannesburg

Job Summary

ROLE PURPOSE The Human Resources Officer is responsible for managing and supporting the HR functions within the Facilities Management company. This role involves recruiting, training, employee relations, and compliance to ensure the organization maintains a productive and engaged workforce ensuring that confidentiality is maintained at all times Job Description ROLE PURPOSE To contribute to the process of refining and enhancing, on an ongoing basis, the current and future sales and marketing strategy. Key Responsibilities: 1. Recruitment & Selection: – Collaborate with department managers to determine hiring needs and develop job descriptions. – Post job openings, screen resumes, conduct interviews, and assist in the selection of candidates. – Manage the onboarding process for new hires, including orientation and training. – Complete all engagement documentation for new hires and submit to payroll inclusive of job offers and letter of appointments amongst others 2. Employee Relations: – Serve as a point of contact for employee inquiries and concerns, providing guidance on HR policies and procedures. – Support conflict resolution efforts and facilitate effective communication between employees and management. – Initiate and or chair disciplinary enquiries – Represent the company at the CCMA for Conciliation and or Arbitration – Object to the Con-Arb process – Compile warnings for employees and issue to the relevant Supervisor and or Manager – Negotiate and deal with conflict resolution with Unions – Manage and ensure implementation of Bargaining Council Agreements – Manage the IR Dispute Log weekly – Manage the Discipline and Grievance Log weekly 3. Training & Development: – Identify training needs and coordinate employee development programs. – Organize workshops, training sessions, and performance management initiatives to enhance employee skills and knowledge. – Collect and consolidate WSP/ATR data for compilation and submission of the WSP/ATR report, working in conjunction with the HR Consultant – Keep accurate training records on file 4. Performance Management: – Assist in the implementation of performance appraisal processes, ensuring timely evaluations and feedback. – Help managers set performance goals and monitor employee progress throughout the evaluation period. – Manage employees probation periods through monthly probation meetings with employees and management 5. Compensation & Benefits: – Administer employee compensation and benefits programs, ensuring they are competitive and compliant with regulations. – Address employee questions about benefits, payroll, and compensation issues. – Manage the death claims process with regards to employees who have passed away – Manage the IOD claims and relevant administration that goes with this. – Manage the disability process, liaise with stakeholders and compile relevant documentation that goes with this. 6. Policy Development & Compliance: – Assist in the development and implementation of HR policies and procedures. – Ensure compliance with labor laws and regulations, managing necessary documentation and reporting. 7. Record Keeping & Reporting: – Maintain accurate employee records, including personal information, attendance, and performance records. – Prepare regular reports on HR metrics such as recruitment, turnover, and training effectiveness for management review. 8. Health & Safety: – Collaborate with the Health & Safety team to promote a safe work environment and maintain compliance with industry regulations. – Assist with safety training and documentation for employees. 9. Employee Engagement: – Support initiatives to enhance employee engagement, wellness, and workplace culture. – Organize employee feedback surveys and focus groups to gauge satisfaction and identify improvement areas. – Manage the employee wellness of the company, dealing with the relevant service providers – Manage the long service awards process, issuing of the awards and the certificates – Manage and prepare the year end functions of the business 10. Employment Equity – Collect and consolidate employment equity data for the submission of the Annual Employment Equity Report to the Dept of Labour in conjunction with working with the HR Consultant – A member of the Employment Equity committee – Manage the notice board on Employment Equity and manage the Employment Equity file. 11. HR Reporting Compile a monthly, quarterly and yearly HR report which include recruitment stats, termination stats, promotion stats, training stats, disability stats, IOD stats, death stats, disciplinary stats inclusive of enquiries, warnings as well as dispute matters. 12. Administration and Payroll – Compile and issue HR Letters which includes, promotions, annual increases and bonuses but not limited to these. Ensure monthly timouely submission of payroll data and documentation – Maintain the manual employee filing system as well as the electronic filing system – Manage the Shared HR Folder on the Shared Drive ensuring that all documents have a number system and are up to date – Roll-out all new or amended policies to employees nationally – Maintain the weekly HR Tracker document and prepare for weekly HR meetings with management and the HR Consultant – Process terminations and conduct Exit Interviews with Management and file the Exit Interview document. 13. HR Audits Drive all HR Audits which include but not limited to audits on employee files and Department of Labour audits. 14. HR Projects Drive all HR Projects as they may arise and ensure timeous completion of these. Qualifications: – Bachelors degree in human resources, Business Administration, or a related field. – Proven experience in HR roles, preferably within facilities management or a service industry or a similar industry. – Strong knowledge of employment laws and regulations. – Excellent interpersonal and communication skills. – Strong organizational and time-management abilities. – Proficiency in HR software and Microsoft Office Suite. Work Environment: This position generally works in an office setting, with occasional visits to facilities as needed for employee engagement activities or recruitment purposes.

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Johannesburg: HR Officer

Johannesburg: HR Officer

Posted on 2025-06-03 00:00:00

Employer Unspecified
Category HR & recruitment
Location Gauteng  / Johannesburg

Job Summary

We are looking for a motivated, detail-oriented, and professional HR Officer to join our Human Capital team. This role supports a wide range of HR functions, including employee relations, HR administration, performance management, onboarding, and compliance. The ideal candidate is a well-rounded HR generalist with experience in a fast-paced manufacturing, engineering, or production environment, and a passion for delivering efficient, people focused HR solutions. Duties and Responsibilities: The Human Resources Officer will play a key role in supporting the HR department across a range of core functions. Duties will include, but are not limited to: Recruitment & Talent Acquisition: Manage end-to-end recruitment processes to attract and secure top talent. Design and implement job advertisements targeted to suitable candidate profiles. Administer internal sourcing initiatives, including staff referral programs. Collaborate with line managers to prepare job profiles and job descriptions for new and existing roles. Screen and shortlist applicants; conduct telephonic pre-screening interviews. Schedule and facilitate interviews; provide support and feedback to hiring managers. Make informed recommendations on candidate suitability and assist with offer negotiations. Conduct employment verification, reference checks, and other pre-employment screenings. Coordinate medical checks, psychometric tests, and skills assessments as applicable. Maintain and prepare accurate recruitment reports and dashboards. HR Administration & Compliance: Ensure accurate and timely completion of all recruitment documentation. Maintain employee records and HR databases, ensuring data accuracy and compliance with POPIA and other applicable legislation. Prepare HR documentation such as contracts, confirmation letters, and change notices. Support HR audits and ensure all employment processes comply with labour laws and company policies. Onboarding & Induction: Coordinate comprehensive onboarding processes for new employees. Ensure that induction programs are delivered effectively in collaboration with relevant departments. Facilitate employee integration and provide initial HR orientation sessions. Employee Relations: Act as a point of contact for employee queries and escalate as necessary. Support the resolution of employee concerns in a professional and confidential manner. Assist with disciplinary and grievance procedures, ensuring fair and legally compliant processes. Promote and support a positive workplace culture. Training & Development: Assist in identifying training needs in consultation with line managers. Coordinate logistics for internal and external training interventions. Maintain training records and assist with reporting for Skills Development reporting. Performance Management & Employee Support: Support the implementation of the company’s performance management system. Assist in tracking probationary periods, performance appraisals, and performance improvement plans. Offer administrative and coordination support for employee wellness initiatives and engagement activities. General HR Support: Provide day-to-day administrative and operational HR support. Participate in HR projects and initiatives as required. Handle other ad hoc duties in line with the operational requirements of the HR department. Minimum Requirements: Grade 12 / Matric Certificate Diploma in Human Resource Management or a related field At least 5 years’ experience in a generalist HR role, including high-volume recruitment Experience within a manufacturing, engineering, or production environment is essential Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) Valid driver’s license and reliable transport Key Competencies and Attributes: Excellent communication (written and verbal) and interpersonal skills Strong planning, organization, and time management skills Ability to work well under pressure and meet tight deadlines High level of confidentiality, discretion, and professionalism Detail-oriented with strong analytical and problem-solving abilities Able to work independently and collaboratively in a team environment Proactive, self-motivated, and adaptable Innovative mindset with a commitment to continuous improvement Deadline-driven and results-focused Please note that the successful candidate will receive a formal, written offer of employment after all applicable pre-employment checks have been completed. This offer will only be valid if it is signed by a company representative authorised to make such an offer. Representations made on behalf of the company in any other form do not constitute valid offers of employment and should not be construed as such.

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