Port Elizabeth: Executive Assistant posted by Headhunters
Posted on 2025-07-26 00:00:00
| Employer | Headhunters |
|---|---|
| Category | Other Finance/Accounting |
| Location | Eastern Cape / Port Elizabeth |
Job Summary
Our client, a prominent brand name, is currently looking to employ an experienced Executive Assistant based in Gqeberha.
Requirements:
- 5 years experience in office or project management.
- Ability to manage time, projects, and people effectively, with strong multitasking skills and adaptability.
- High level of discretion and ability to handle confidential information.
- Excellent organizational and time-management skills.
- Strong analytical and problem-solving abilities.
- Strong interpersonal and communication skills.
- Proficient in Microsoft Office and other digital tools, with the ability to quickly learn new systems and processes.
- Familiarity with office equipment and day-to-day operational support.
- Experience or exposure to the marketing, advertising, or a similar industry will be an advantage.
Responsibilities and expectations but not limited to:
CEO and Group MD Support:
- Coordinate and schedule business and personal meetings, proactively managing calendars.
- Manage emails and calls on behalf of CEO and Group MD and act as primary contact for internal and external stakeholders.
- Arrange travel, including flights, accommodation, and detailed itineraries
- Assist with personal errands as and when needed.
- Handle medical bookings, vehicle services, and other personal logistics.
- Manage personal documentation, including contracts, legal papers, and confidential correspondence.
- Prepare reports and compile relevant business or personal information.
Office Administration:
- Manage and resolve office space planning, moves, and workstation changes.
- Collaborate with HR to maintain a productive office environment.
- Oversee front-office tasks, guest experience, and general inquiries.
- Support planning of internal and off-site events.
- Collaborate with the finance team to maintain office equipment, manage vendor relationships, oversee insurance, coordinate deliveries, and procure necessary supplies.
Marketing Coordination:
- Support planning and execution of marketing initiatives across events, PR, email, social media, and website.
- Coordinate media relations and corporate communications to boost brand exposure.
- Assist in organizing community and marketing events, including logistics, registrations, vendor liaison, and collateral.
Please note should you not receive a response within two weeks of applying you may assume that your application was unsuccessful.
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