JOB SUMMARY:

Responsible for the reviewing and preparing invoices relative to all projects in the Management Programme portfolio.

TASK DESCRIPTION

1. PROJECT COORDINATOR FOR THE WCGDoI MANAGEMENT PROGRAMME

Managing the invoices relative to the projects allocated, including but not limited to the following:

• Processing invoices, payments, and receipts.
• Maintaining accurate financial records and databases.
• Assisting with budgeting, forecasting, and cost control.
• Monitoring cash flow and reconciling bank accounts.
• Liaising with auditors, suppliers, and internal departments.
• Supporting expense management (orders with suppliers, etc).
• Implementing financial policies and procedures
• Meeting deadlines.
• Ensuring that all documentation is filed correctly.
• Complying with all processes and protocols.
  • Liaising with clients with re. to payments, invoices, etc.
  • Working with the Project Leaders and Programme Managers in a constructive, collaborative and positive way.
  • Assisting the Project Leaders and Programme Managers with all aspects of invoices, making sure invoices are submitted promptly and effectively.
  • Assisting with Auditor General RFIs.
  • Making sure that the rejection rate of the Management Department is zero.
  • Assisting the Management Programme Department is meeting the Financial Year expenditure and monthly cashflow.

DELIVERABLES

Needs to be accurate, precise, and correct.

Needs to submit correct invoices with a turnaround of maximum 5 working days.

2. GENERAL

Any additional administration tasks that may be required from time to time.

The successful candidate will work under the supervision of Programme Managers.

3. KEY DECISIONS THIS POSITION MAKES

• Escalate problems on projects timeously.
• Ensuring the integrity of data collected, collated, and submitted.
• Operational Decisions related to work responsibilities.

4. RESPONSABILITIES DELEGATED TO THIS POSITION

• Manage and successfully submit invoices to WCGDoI.

5. KEY AREAS OF COMPETENCE REQUIRED
   • Problem Solving by analysing and process information, asking probing questions.
   • Communicating Information by being articulate.
   • Showing resilience and remaining composed when dealing with pressure.
   • Strong Processing skills by being target focused and meeting deadlines.
   • Being meticulous, conscientious, and thorough.
   • Following Procedures, Protocols, and Instructions.
   • Behaving ethically and justly.
   • Focused on output.
   • Pursuing Goals by striving to achieve outstanding results, being ambitious, persists through difficulties to achieve results.

6. QUALIFICATIONS REQUIRED

• Qualification in Financial Accounting would be beneficial.

7. EXPERIENCE REQUIRED

• Experience in the construction industry would be beneficial.
• Experience in contracts (JBCC and NEC) administration and financial administration would be beneficial.
• Experience in Accounting would be beneficial.
• Minimum experience: 5 years.