CORE PURPOSE OF JOB To ensure efficient and effective coordination and administration of academic administration functions relating to graduation, Academic Almanac and General Prospectus as well as professional administrative support for the Office of the Director: Academic Administration and the Department of Academic Administration. KEY PERFORMANCE AREAS Provide administrative support for graduation matters according to tight deadlines (Graduation Ceremonies in April and December) Liaise with Offices of the Registrar, Executive Deans and members of executive management regarding graduation and other matters Respond to and refer student queries accordingly Annual planning and updating of the University Calendar and Almanac Annual updating of the General Prospectus Financial administration Provide administrative support for the Office of the Director: Academic Administration and the Department of Academic Administration Plan, arrange and prepare documentation for meetings, functions, workshops, strategic planning sessions, etc Preparing and processing of documents for submission to University structures Committee administration CORE COMPETENCIES Core competencies required for the job: Knowledge of university academic administration processes Knowledge of university management and governance structures Understanding of university financial processes including budgeting and expenditure management Ability to work under pressure and able to display initiative and meet tight deadlines Good planning, organizational and problem solving skills Advanced computer skills (ITS and MS Office packages) Good communication skills including committee administration Good project coordination skills REQUIREMENTS Grade 12 AND At least three years relevant administrative experience at a Higher Education Institution within an Academic Administration environment In considering candidates for appointment into the advertised posts, preference will be accorded to persons from designated groups as guided by the approved Equity Plan DISCLAIMER: Nelson Mandela University is a designated employer committed to pursuing excellence, diversity, inclusion, and redress in achieving its employment equity targets. Preference will be given to suitably qualified (Race and Gender) candidates in accordance with the University’s employment equity targets. No applications will be accepted after the closing date Friday, 26 September 2025.