Leadership

• Supervise and inspire the Accounts Payable team, ensuring alignment with departmental goals.
• Foster a positive work environment where team members can consistently meet and exceed expectations.

Employee Development

• Participate in monthly performance reviews for Accounts Payable Clerks.
• Support clerks in achieving Key Performance Indicators (KPIs) set by management.
• Provide onboarding training and ongoing support to new team members.

Processing

• Ensure timely and accurate processing of invoices and credit notes on Pastel/Syspro.
• Assist with processing tasks to meet all deadlines.
• Monitor open Goods Receipt Notes (GRNs) and report any necessary adjustments before deadlines.

Supplier Accounts

• Regularly review the supplier age analysis to maintain account health.
• Aim to maintain current age percentage at 80% or higher.
• Monitor supplier relationships to ensure adherence to payment terms and timely resolution of discrepancies.

Account Queries

• Reduce account-related issues by supporting clerks with query resolution.
• Analyse trends in account queries and provide ongoing feedback.
• Assist in resolving long-standing or complex queries promptly.

Supplier Reconciliations

• Review reconciliations before submission to Managers or Directors.
• Support clerks in preparing accurate and timely reconciliations.

Reporting

• Prepare and submit accurate weekly and monthly reports as required.
• Maintain trackers and databases to ensure up-to-date and accessible data.
• Contribute to cash flow planning and financial forecasting as needed.

Ad Hoc Duties

• Carry out general administrative and finance-related tasks as assigned.
• Undertake any additional duties as required to support team and business needs.

General Responsibilities

• Perform additional tasks as directed by your Manager or Director, in line with your skills and role.
• Comply with all Health & Safety regulations to ensure the well-being of yourself and colleagues.
• Maintain confidentiality of all sensitive company information and share only with authorised personnel.
• Follow all company policies and procedures as set out.
• Embrace flexibility and adaptability in a dynamic work environment.
• Promote and contribute to a diverse, inclusive, and respectful workplace.
• Actively pursue professional development opportunities to enhance your skills and stay aligned with industry best practices. 

Qualifications and Experience

Educational Background

• Matric (Grade 12) required.
• Tertiary qualification in Accounting, Finance, or a related field preferred.

Professional Experience

• Minimum of 5 years’ experience in Accounts Payable, with a proven ability to manage accounts and process transactions accurately and efficiently.
• At least 2 years in a supervisory or managerial capacity, leading a team and ensuring compliance with processing deadlines and quality standards.
• Prior exposure to clearing agent functions (e.g., customs processes, import/export duties) is advantageous.

Technical Skills

• Proficient in accounting software such as Syspro, Pastel, or equivalent systems.
• Strong understanding of accounting principles, financial reporting standards, internal controls, and standard operating procedures.
• Intermediate to advanced proficiency in Microsoft Excel, including practical use of VLOOKUP/XLOOKUP, Pivot Tables, and other analytical tools.
• Proficient in Microsoft Outlook (or similar email platforms), with the ability to manage high volumes of email effectively, using proper etiquette and prioritization.

Financial Expertise

• Skilled in reconciling and reviewing general ledger accounts to ensure accuracy and completeness.
• Experience working with multiple currencies and handling currency conversions is a plus.

Preferred Skills

• Effective Leadership & Team Management
  Demonstrated ability to lead, motivate, and develop a high-performing Accounts Payable team, while fostering a collaborative, goal-oriented work environment.
• Strong Communication & Interpersonal Abilities
  Clear and professional communicator with the capability to build positive working relationships across all levels of the organization, including internal teams and external vendors.
• Collaborative Teamwork
  Proven success in working cross-functionally to achieve shared objectives and drive operational efficiency.
• Emotional Intelligence
  Adept at managing one’s own emotions and responding thoughtfully to others, contributing to a respectful and professional workplace culture.
• Exceptional Work Ethic
  Highly accountable and proactive, consistently committed to delivering quality results and exceeding expectations.
• Excellent Organizational & Analytical Skills
  Strong ability to prioritize tasks, analyze data, and implement effective solutions within tight deadlines and a dynamic environment.
• High Attention to Detail
  Maintains precision and accuracy in financial processing and reporting, ensuring consistent quality and compliance.
• Ability to Perform Under Pressure
  Remains focused and effective when managing demanding workloads and strict deadlines, particularly during critical reporting periods.
• Multitasking & Time Management
  Capable of efficiently handling multiple priorities while maintaining high productivity and meeting deadlines.
• High-Volume Processing Capability
  Experienced in managing and reviewing large volumes of transactions without compromising accuracy or attention to detail.
• Compliance with Instructions & SOPs
  Receptive to direction and dedicated to following established processes and procedures, ensuring consistency and regulatory compliance.