South Africa: Tenant Leasing Administrator (Contract)

A recent professional profile photo is to accompany your application EMPLOYMENT TYPE : Contract SECTOR : Legal BASIC SALARY : R20 000.00 R25 000.00 START DATE : A.S.A.P / Immediate REQUIREMENTS: 3-5 years of experience in a similar role Advanced proficiency in Excel FICA knowledge Experience as a Legal Secretary or Paralegal within Property (Conveyancing or Commercial Law) Experience in a Legal Commercial Law firm or Property Development sector Lease documentation compiling experience Strong attention to accuracy FICA & Legal compliance experience Tenant onboarding experience Strong legal and administrative documentation skills. Excellent proficiency in Microsoft Word, Excel, and Outlook. Understanding of contract structure, legal terms, and filing standards. Exceptional attention to detail, organizational ability, and time management. Professional written and verbal communication skills. DUTIES: Lease Documentation: Draft, format, and proofread lease agreements, addenda, renewals, cessions, and terminations. Maintain standardized lease templates and ensure consistency of legal clauses. Manage the execution of leases (digital and hard copy), ensuring proper signatures and filing. File and archive executed leases (digital and physical copies) in accordance with company policy. Populate and maintain leasing spreadsheets with accurate tenant, lease, and renewal data. FICA & Legal Compliance: Collect and verify all tenant FICA documentation prior to lease finalization. Track the expiry of supporting documents (e.g., IDs, proof of address, insurance certificates). Maintain an auditable and compliant filing structure for all leases and FICA records. Tenant Onboarding, Correspondence & Communication: Prepare and issue welcome letters and lease packs to new tenants. Correspond directly with tenants on administrative lease matters, documentation requests, and status updates. Maintain an updated tenant contact list and communication log. Reporting & Administration: Compile monthly lease and tenant reports covering new leases, expiries, renewals, and pending items. Maintain accurate records of lease commencements, expiries, deposits, and guarantees. Maintain a detailed tenant summary spreadsheet and generate ad hoc reports for management as required. Liaise with the Portfolio Manager for operational or financial clarifications only. HOURS: Monday to Friday: 08:00 17:00