Western Cape: Tenant Leasing Administrator (Contract) posted by Status Staffing

A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE    :           Contract
SECTOR                          :           Legal
BASIC SALARY              :           R20 000.00 – R25 000.00
START DATE                  :           A.S.A.P / Immediate

REQUIREMENTS:

• 3-5 years of experience in a similar role
• Advanced proficiency in Excel
• FICA knowledge
• Experience as a Legal Secretary or Paralegal within Property (Conveyancing or Commercial Law)
• Experience in a Legal Commercial Law firm or Property Development sector
• Lease documentation compiling experience
• Strong attention to accuracy
• FICA & Legal compliance experience
• Tenant onboarding experience
• Strong legal and administrative documentation skills.
• Excellent proficiency in Microsoft Word, Excel, and Outlook.
• Understanding of contract structure, legal terms, and filing standards.
• Exceptional attention to detail, organizational ability, and time management.
• Professional written and verbal communication skills.

 
DUTIES:
 
Lease Documentation:

• Draft, format, and proofread lease agreements, addenda, renewals, cessions, and terminations.
• Maintain standardized lease templates and ensure consistency of legal clauses.
• Manage the execution of leases (digital and hard copy), ensuring proper signatures and filing.
• File and archive executed leases (digital and physical copies) in accordance with company policy.
• Populate and maintain leasing spreadsheets with accurate tenant, lease, and renewal data.

 
FICA & Legal Compliance:

• Collect and verify all tenant FICA documentation prior to lease finalization.
• Track the expiry of supporting documents (e.g., IDs, proof of address, insurance certificates).
• Maintain an auditable and compliant filing structure for all leases and FICA records.

 
Tenant Onboarding, Correspondence & Communication:

• Prepare and issue welcome letters and lease packs to new tenants.
• Correspond directly with tenants on administrative lease matters, documentation requests, and status updates.
• Maintain an updated tenant contact list and communication log.

 
Reporting & Administration:

• Compile monthly lease and tenant reports covering new leases, expiries, renewals, and pending items.
• Maintain accurate records of lease commencements, expiries, deposits, and guarantees.
• Maintain a detailed tenant summary spreadsheet and generate ad hoc reports for management as required.
• Liaise with the Portfolio Manager for operational or financial clarifications only.

HOURS:

• Monday to Friday: 08:00 – 17:00

Should you meet all the requirements, apply on our website at www.********.co.za today.
Should you not hear back from us within 10 working days, please consider your application as unsuccessful.  We will retain your credentials for future similar roles.