South Africa: Stores Administrator (Live-In) posted by Fusion Boutique Hotel

We are seeking a detail-orientated and organized Stores Administrator to join our hotel team. The ideal candidate will be responsible for managing inventory, overseeing the procurement process, and ensuring that all supplies are available to meet the operational needs of the hotel. This role requires excellent communication skills and a strong understanding of inventory management system. Key responsibilities of the Store Administrator will be to maintain accurate records of stock levels, track inventory usage, and conduct regular stock audits to ensure accuracy. Co-ordinate with various hotel department to identify supply needs, place orders with vendors, and track deliveries to ensure timely receipt of goods. Prepare and maintain inventory reports, purchase orders, and supplier invoices. Ensure all documentation is complete and up to date. Build and maintain relationships with suppliers, negotiate pricing and terms, and evaluate the supplier’s performance. Monitor stock levels of all items, ensure proper storage conditions, and manage stock rotation to minimize waste. Provide support to hotel departments by fulfilling supply requests and ensuring they have the necessary materials to operate efficiently. Ensure compliance with hotel standards and procedures, as well as local regulations related to inventory and supply management. Work closely with the finance department to manage budgets and forecasts related to inventory and supplies. The ideal candidate must have a high school diploma or equivalent, degree in business administration, hospitality management, or a related field if preferred. Previous experience in inventory management or a similar role, preferably in hotel or hospitality environment. Proficiency in inventory management software and Microsoft Office Suite. Ability to work independently and as part of a team.