East London: Accounts Payable Clerk posted by Profile Personnel

January 14, 2026 Jobs in Border-Kei

Profile Personnel

Eastern Cape

Retail Wholesale

Job Description

About the Role

Well-established retail company based in East London are seeking an experienced and qualified applicant to join their dynamic team. The applicant would be required to prepare invoices and supplier documentation for monthly sign-off by the Accountant, as well as to deal with supplier queries.

Key Responsibilities

Capture monthly invoices, claims, marketing discounts and labour costs on excel creditors ledger
Calculate marketing discounts and discounts of invoices received monthly and populate the AP sheet with the figures
Capture payments on the excel creditor ledger
Send claims to suppliers
Update excel and pastel for claims on a weekly basis
Review supplier take-on forms that are submitted to Finance and allocate a supplier code to buying. Load trade suppliers on Pastel using the allocated code
Complete the information section on credit applications before submitting it to management for review and signing. On the terms and conditions ensure anything that relates to payment aligns with the policy
Maintain an accurate record of all supplier accounts on the excel creditors spreadsheet including; adding new suppliers, AP sheet and payments report tab on the spreadsheet
Confirm banking details with suppliers via telephone and e-mail the details to buying to verify before paying new suppliers
Accurate recording of payments within credit payment terms and policies. Ensure purchase orders have the correct payment terms listed, the GRN matches the CP on the orders and the delivery date used for payment is correct i.e. when the buying department makes any amendments to the purchase orders
Update the monthly AP purchases captured on excel creditors ledger and balance to the IMS, twice a week for the weekly payments report sent to management
Accurately record any transactions during the month to ensure the figures are accurate before it is sent to management i.e early payments
Reconcile trade creditors accounts to supplier statements, excel leger and pastel
Preparation of monthly creditors reconciliations and submission for review
Populate import batches to load onto the bank for month end payments for trade
Follow up on outstanding reconciliation items
Check on outstanding queries on reconciliations
Follow up and handling of trade creditor queries i.e claims sent to suppliers, returns, return waybills and credit notes
Identify supplier queries and resolve in a speedy manner i.e cost price queries, invoices charged on the account but not captured on the IMS system, inaccurate account balances etc.
Identify potential early payment discounts
Raise any discount opportunities with the finance manager

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Requirements

Must have Grade 12 (certificate to be submitted on application)
Any relevant qualification in finance (advantageous)
Valid Drivers License Code 8 unendorsed (advantageous)
Computer literate: Microsoft Office with Pastel experience as well as advanced MS Excel knowledge
Minimum 1-3 years experience in a similar role in finance / accounts payable

Qualifications

Grade 12 Certificate

About Retail Wholesale Jobs in Eastern Cape

In the Eastern Cape region of South Africa, the retail wholesale sector is a common employer of many individuals. Generally, this field encompasses stores and warehouses that sell products in bulk to businesses and consumers alike. Typically, these roles involve managing inventory, processing orders, and providing customer service.

Salaries for retail wholesale positions in the Eastern Cape can vary widely depending on factors such as experience, company size, and industry sector. Broadly speaking, salaries typically fall within the range of R30 000 to R60 000 per annum, with some senior roles or positions in larger companies potentially exceeding R80 000. However, it is essential to note that these figures are only a rough guide and actual salaries may vary significantly.

Common skills required for retail wholesale roles include strong communication and problem-solving abilities, as well as the capacity to work independently and as part of a team. Other essential skills often include basic computer literacy, inventory management software proficiency, and knowledge of local consumer trends. Typically, candidates with experience in customer-facing roles or supply chain management have an advantage when applying for these positions.

Industry sectors that commonly employ retail wholesale personnel include the manufacturing sector, where companies produce goods such as textiles, electronics, and food products, and the technology industry, where businesses sell computers, smartphones, and other electronic devices. Retailers may also source products from wholesalers in various sectors, including the agricultural industry, which supplies fresh produce to stores.

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Career development opportunities for those working in retail wholesale are often focused on gaining experience and building skills in areas such as inventory management, logistics, and customer service. Typically, employees can progress to senior roles within their current company or move into related positions at other organizations. Some may also choose to pursue further education or training in business administration, supply chain management, or a related field.

This information provides general career guidance. Actual salaries and requirements vary by employer.

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