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Gauteng: Personal Assistant / Executive PA posted by HandPicked Recruitment

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Job Description

Minimum Requirements:

  • Matric (essential)
  • Own vehicle and valid driver’s licence (essential)
  • Must live within 20 km of Waverley, Johannesburg
  • 3+ years experience as a Personal Assistant, Office Administrator or Executive Assistant
  • Advanced Microsoft Outlook experience
  • Google Workspace proficiency
  • Excel skills at intermediate to advanced level
  • Experience with SAGE Accounting
  • Experience with project management tools such as Monday.com, Asana or Trello
  • Excellent verbal and written communication skills
  • Exceptional attention to detail
  • Highly organised, proactive, and professional
  • Ability to manage multiple priorities in a fast-moving small team

 
Key Responsibilities:

  • Manage the Director’s diary, meetings, scheduling, and follow-ups
  • Record, prepare, and distribute meeting minutes
  • Maintain daily, weekly, and monthly operational rhythms
  • Check and reconcile various checklists and spreadsheets
  • Assist the team with workflow management, task coordination, and deadlines
  • Perform HR administration, including leave, personnel files, onboarding, and training recordkeeping
  • Process supplier invoices and assist with client invoicing
  • Oversee office logistics, couriers, Uber requests, and inventory control
  • Liaise between the Director and the accountant on financial processes
  • Provide high-level administrative, operational, and executive support

Only shortlisted candidates will be contacted

About Client Services/Sales Support Jobs in Gauteng

In Gauteng, South Africa, the client services and sales support sector is a common field with a steady demand for professionals who can provide exceptional customer service and administrative support to businesses. Typically, this industry is characterized by a mix of freelance and in-house roles, with many opportunities available across various sectors.

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Salary ranges for client services and sales support positions in Gauteng are generally broad, depending on factors such as experience, company size, and industry sector. Typically, entry-level positions may start within the range of R400 000 to R600 000 per annum, although this can vary widely. More experienced professionals can expect salaries ranging from R800 000 to R1,200 000 per annum or more. However, it is essential to note that these figures are only general guidelines and may not reflect actual salaries for specific companies or roles.

Common skills required for client services and sales support roles include excellent communication and interpersonal skills, the ability to work independently and as part of a team, proficiency in Microsoft Office applications, strong organisational and time management skills, and often, knowledge of CRM software and other industry-specific tools. Typically, candidates with experience in customer-facing roles or administrative positions tend to be well-suited for these types of jobs.

Many industries commonly employ client services and sales support staff, including financial services sector, technology industry, manufacturing sector, and more. These professionals may provide support to sales teams, manage customer relationships, and assist with administrative tasks such as data entry and record-keeping.

In terms of career development, client services and sales support roles can serve as a stepping stone for those looking to transition into more senior positions or pursue related careers in human resources, marketing, or business development. Typically, professionals who excel in these roles may be considered for promotions or transfer opportunities within their current organisation.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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