Johannesburg: Administrator: Vehicle Invoicing and Licensing – Motus Mercedes Benz The Glen posted by Motus Corporation

About the Role

We are seeking an experienced Administrator to join our team at Motus Corporation in Johannesburg. As a key member of our operations team, you will be responsible for ensuring accurate and timely vehicle invoicing, managing stock levels, and supporting sales executives. If you have excellent organizational skills, attention to detail, and a passion for the motor industry, we want to hear from you.

Key Responsibilities

• Invoice vehicles accurately and timeously in accordance with the offer to purchase authorized by management.
• Ensure accurate and timely (daily) capture of purchase invoices.
• Bring vehicle into stock.
• Invoicing vehicles out.
• Create purchase orders to suppliers for recon and fitments; ensuring that each payment has an order number.
• Raise/ create cheque requisitions in accordance with standard processes and policies.
• Verify creditor invoices.
• Contact suppliers regarding outstanding invoices and capture.
• Monthly reporting on outstanding orders.
• Balance vehicle costing on Automate to the department manager’s cost sheet.
• Ensure required documentation is available in the deal file before invoicing.
• Assist stock controller in reporting of sales cards.
• Daily debtors allocation and updates to back office.
• Report any deviations to the Financial Manager.
• Stock takes (twice a week) of all vehicles bringing vehicles into stock.
• Provisions on all vehicles that are in stock.
• Update stock list with retail prices.
• Control of the Demo Fleet, updating reports to Matrix, back office and weekly stock takes.
• Responsible for registration and licensing documents for the used vehicle department.

Requirements

• Two years of relevant administrative experience in the motor industry which includes at least six months’ experience in invoicing;
• OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
• Experience in automotive retail environment either in cashier or sales.
• Senior Certificate (Grade 12)

Qualifications

• Matric

Salary & Benefits

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