Pretoria: Senior Parts Administrator – Centurion

JOB OVERVIEW / ROLE PURPOSE We are seeking a reliable, detail-oriented Administration Clerk / Parts Shop Administrator to manage and support the full administrative, stock, and supply chain functions of the car parts retail store. This role is critical to ensuring smooth day-to-day operations of the Parts Shop, including stock ordering, supplier coordination, inventory control, financial administration, and general office management. The successful candidate will be detail-driven, financially astute, and capable of working independently while supporting sales and store management in a fast-paced automotive retail setting. KEY RESPONSIBILITIES: Senior Administration and Financial Control: Take ownership of all administrative functions within the Parts Shop Manage daily cash-ups, banking preparation, and variance investigations Capture and reconcile invoices, GRNs, payments, and supplier documentation Manage debtors and creditors processes and assist with supplier payments Maintain accurate filing systems, records, and compliance documentation Stock Control, Ordering and Supply Chain: Manage end-to-end stock ordering for the Parts Shop to maintain optimal stock levels Liaise with suppliers regarding pricing, availability, lead times, and delivery schedules Track and follow up on orders from placement to receipt Ensure accurate receiving, capturing, and reconciliation of all stock Conduct regular stock counts and investigate discrepancies Implement controls to minimize stock losses, shortages, and overstocking Support demand planning and stock forecasting in line with sales trends Store Operations and Support: Act as the primary administrative and stock control support to store management Support sales staff with parts administration, queries, and documentation Ensure the administrative office operates efficiently and professionally Maintain high levels of accuracy, accountability, and professionalism at all times Identify process improvements to enhance efficiency and stock accuracy MINIMUM REQUIREMENTS Qualifications: Matric Relevant qualifications in Administration, Finance, Supply Chain, Stock Control, or Retail Management will be advantageous Experience required: Proven experience in senior administration, parts administration, or stock control Strong administrative, organisational, and time-management skills Excellent verbal and written communication skills Solid experience with cash handling, daily cash-ups, and reconciliations Working knowledge of debtors, creditors, invoicing, and financial controls Experience with stock ordering, inventory management, and supplier coordination Ability to work under pressure in a high-volume retail environment Trustworthy, reliable, and able to work independently Previous experience in the automotive or car parts industry will be a strong advantage Additional Information Retail environment (Automotive / Car Parts) Must be able to work Monday to Saturday Must have Clear ITC records (No Debt review, Defaults or Judgements) Must have Clear Criminal Record Must have valid Driver’s License and own vehicle