Somerset West: Project Administrator / Communications Officer

About the Role

We are seeking a highly skilled and experienced Project Administrator / Communications Officer to join our team in Somerset West. This role will provide administrative support to the CEO and senior management team, as well as coordinate company projects across multiple sites/buildings. The ideal candidate will be a proactive, independent, and detail-oriented individual with excellent communication skills.

Key Responsibilities

• Coordinate company projects initiated/driven by the CEO across multiple sites/buildings.
• Act as central point of contact between internal role players and external service providers.
• Set up project files, schedules, action lists, and trackers; ensure follow-through on deliverables.
• Arrange project meetings, site visits, and supplier engagements; compile agendas and minutes where required.
• Track progress, risks, dependencies and deadlines; escalate issues proactively.
• Maintain accurate project documentation, quotations, supplier information, and decision logs.
• Liaise with internal teams (e.g., HR, Marketing, Design, Operations) to coordinate inputs and approvals.
• Brief and manage suppliers/service providers, ensuring requirements are clear and deadlines are met.
• Conduct local travel to meet service providers, visit company buildings, and support project roll-outs.
• Provide professional PA support to the CEO and selected members of the management/executive team.

• Manage diaries, meeting scheduling and logistics, ensuring priorities are aligned and deadlines are met.

• Arrange local and international travel for management, including flights, accommodation, transport, itineraries, visas (where applicable) and travel documentation.

• Coordinate travel budgets/approvals, obtain quotations, confirm bookings, and ensure all details are communicated clearly to travellers.

• Draft and compile project-related updates for internal stakeholders (emails, memos, staff updates).
• Assist with communications content linked to projects (announcements, notices, stakeholder updates).
• Support the company’s professional corporate image through clear, consistent communication.

Requirements

• Post-matric qualification in Business Administration, Communications, PR, Project Management, Marketing or related.
• Fully bilingual in Afrikaans and English (spoken and written) essential.
• Excellent writing skills (professional emails, project updates, reports, stakeholder communications).
• Strong organisational skills with proven ability to multitask and meet deadlines.
• High attention to detail; structured approach to planning and documentation.

Salary & Benefits

Not specified