Job Description
About the Role
We are seeking a highly skilled and organized Digital Operations & Executive Assistant to join our team in Cape Town. As a key support role, you will be responsible for managing the company’s document and data room, coordinating meetings and events, and providing administrative support to the founder and CEO. You will also have the opportunity to work with AI tools to improve productivity and efficiency.
Key Responsibilities
- Maintain and structure the company’s document and data room for easy access to Investor documents, Engineering diagrams, EIAs, permits, technical files etc.
- Ensure latest documents from international teams are accurately filed
- Prepare investor packs, document bundles and meeting folders
- Manage presentation files (pitch decks, updates, technical summaries etc)
- Manage diaries for the founder and CEO
- Coordinate meetings across multiple time zones (SA, Europe, UK and Asia)
- Set up investor calls, engineering calls, internal operation calls and record meetings
- Track status of various agreements and contracts with shareholders and investors and site development documents, and ensure all outstanding items are followed through
- Coordinate with finance team and assist with capturing expenses, reconciling statements, support with reimbursement processes and simple ledgers
Requirements
- Matric, and tertiary qualification in business or entrepreneurship are advantageous
- Exceptional tech-skills and a keen interest in always learning more
- Experienced with Google Workspace (Drive, Docs, Sheets, Slides)
- Comfortable with Dropbox, Slack, Zoom, calendar syncing etc
- Highly competent with AI tools (Gemini, ChatGPT, Notta, transcription platforms)
- QuickBooks or similar accounting software experience is beneficial
- Understands investor language (or can learn quickly)
- Strong analytical thinking
- Own laptop and fast wi-fi connectivity for working remotely
Qualifications
–
Salary & Benefits
Salary: R negotiable dependent on experience
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Office Automation Jobs in Western Cape
In the Western Cape region, office automation positions are in high demand across various industries, typically requiring a blend of technical and administrative skills. Generally, these roles involve automating and streamlining business processes to increase efficiency and productivity.
Typically, salaries for office automation professionals in the Western Cape range from approximately R200 000 to R500 000 per annum, depending on factors such as experience, company size, industry sector, and specific job requirements. However, it’s essential to note that actual salaries can vary significantly due to these varying factors. Additionally, bonuses, benefits, and other perks can also impact the overall remuneration package.
Common skills required for office automation roles include proficiency in software applications such as Microsoft Office, Google Suite, and industry-specific tools; strong analytical and problem-solving abilities; excellent communication and interpersonal skills; attention to detail and organisational skills; and experience with automation technologies such as workflows, macros, and scripts. Other essential skills may include data analysis, reporting, and business acumen.
Office automation professionals are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public administration. These roles often require adaptability and flexibility to work in different departments or teams, and to support various stakeholders across the organisation.
Career development opportunities for office automation professionals in the Western Cape are plentiful, with many organisations offering training and development programs to enhance technical skills and business acumen. Typically, career progression paths may include specialist roles such as process analyst, workflow manager, or automation consultant, or more senior positions like team leader or department head. Generally, experience, leadership potential, and a commitment to ongoing learning and professional development are key factors in advancing one’s career in this field.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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