Emalahleni MP: Admin Clerk / Admin Assistant posted by The Building Company

About the Role

The Emalahleni MP: Admin Clerk / Admin Assistant role is a vital part of our administrative team, responsible for performing a wide range of tasks to ensure the smooth operation of our office. The successful candidate will be required to perform general admin, creditors, and HR administration duties, as well as relief cashier and reception duties when necessary.

Key Responsibilities

• Ensure accurate filing of customer invoices (debtors account) timeously
• Assist with accurate cycle counting when required as part of the inventory auditing procedure
• Organize and consolidate month end statements for posting
• Tabulates and posts data in record books
• Compiles and maintains records of business transactions and office activities in the store
• Performs variety of following or similar clerical duties utilizing knowledge of systems or procedures
• Copies data and compiles records and reports
• Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees
• Assist with skills development and employment equity reporting
• Maintain Personnel files and administrative functions
• Capture GRN’s / CVR’s into system accurately
• Prepare, issue, and send out receipts, bills, policies, statements, and checks
• Process CVR’s efficiently in case of incorrect quantities received, price differences, and damaged goods returned
• Accurately and timeously reconcile creditors to supplier statements
• Investigate variances i.e. price / quantity differences etc and provide outcome of investigation to the management
• Resolve queries with suppliers in a professional manner accurately and efficiently
• Filing of unpaid matched GRN / delivery note / order / buy out details

Requirements

• Grade 12 Business Management N4 – N6
• Human Resources N4 – N6
• 3 years general administration duties