| Date | 2024-10-25 |
|---|---|
| Job Title | Executive Assistant- Office Of The Chief Executive Office (Ceo) |
| Employer | More Information |
| Salary | |
| Category | Admin Clerical Secretarial |
| Location |
Tshwane / Centurion |
Job Summary
Required Minimum Education / Training A relevant Administration or Secretarial qualification. Required Minimum Work Experience At least 5 years of relevant experience in an executive support role. Understanding of corporate governance Knowledge and experience related to Board submissions Must be willing to work after hours and on weekends Key Performance Areas Administrative support to the CEO Manages the Executives diary and schedules meetings in line with the CEOS availability. Manage the office in the absence of the Executive Deal with stakeholder queries and complaints and where applicable, re-assign them to the relevant division Provide proper and timeous customer and stakeholder feedback. Coordinate performance management for CEOs direct reports. Coordinate the CEOs Performance Assessment by compiling POE in consultation with internal stakeholders. Meeting Coordination and Hosting Secretarial support to Executive and Management Committees Schedule monthly, quarterly and ad-hoc Executive and Management committee meetings Drafts meeting agendas and ensures the timeous distribution of meeting packs Preparing reports, minutes, presentations, Board packs and correspondence accurately and swiftly Accurate minute-taking and timeous distribution of the minutes and matters arising from meetings Keeps record of resolutions and follows up on action items from meetings to ensure completion within stipulated deadlines Organising the requisite refreshments/catering for meetings, where necessary. Office Support Managing the CEOs inbox, screening all correspondence and actioning them where appropriate and where relevant. Ensures that the CEO actions the items that need his attention timeously and providing reminders Co-ordinate all correspondence to be submitted to and from the office of the CEO. Answering and screening telephone calls and where applicable, forwarding these to the relevant employees for actioning Accurate record keeping and filing of all documents Ensuring that classified and confidential documents are kept safely Typingandqualitycontrolofofficialcorrespondence,includingletters,memorandums,powerpointpresentationsandgeneralcorrespondenceforinternalandexternalpurposes CoordinateslogisticalarrangementsfortheExecutiveinlinewithprocurement processes Developsadatabaseofcontactsandupdatessameregularlytoensurecurrent information Managementofpaymentsfromtheofficeincludingcreationofrequisitionsand budgeting Professional reception of the executives visitors and all ancillary Ad hoc duties and assignments as required by the Chief Executive Officer Travel Arrangements Manage the CEOs (or any other team members) international and domestic travelling arrangements, including passport application, flights, accommodation, car hire/shuttle services, itinerary and where applicable visa applications, and so forth. Assist with the processing and submission of travel claims upon the Executives return. Administer subsistence and travelling claims for the CEO. Stakeholder Management Act as the point of contact among executives, employees, clients, and other external partners Coordinate the functions compliance and annual submissions e.g., Declarations of Interest, requests from auditors, performance agreements and assessments, APP reports, and so forth.
Executive Assistant- Office Of The Chief Executive Office (Ceo) position available in Tshwane, Centurion. This job position was posted by . The job has been posted on 2024-10-25 in the Admin Clerical Secretarial category
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Centurion: Executive Assistant- Office Of The Chief Executive Office (Ceo)
Required Minimum Education / Training A relevant Administration or Secretarial qualification. Required Minimum Work Experience At least 5 years of relevant experience in an executive support role. Understanding of corporate governance Knowledge and experie
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Executive Assistant- Office Of The Chief Executive Office (Ceo)
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