Bloemfontein: Administrator / Office Assistant posted by Mirna Butler Recruitment

A well-established company in the Industrial & Commercial Storage Industry is seeking an Administrative / Office Assistant to join their team. If you have excellent organizational skills and enjoy working with customers, wed love to hear from you!

Requirements:

• Matric
• Fluent in Afrikaans and English
• Proven experience in administration, sales, or a similar role
• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office and general administrative tasks
• Driver’s license and own vehicle
• Ability to work efficiently under pressure

Duties and responsibility:

• Completes attendance and overtime registers.
• Updates colour registers.
• Ensures that attendance registers for the following day are prepared and in order.
• Maintains site work timekeeping and updates attendance registers.
• Scans CPI registers.
• Processes Omni payments and receipts as requested.
• Prepares Omni quotes and invoices.
• Updates order sheets by capturing and tracking all orders.
• Keeps track of staff leave.
• Completes leave application forms.
• Scans CPI leave forms.
• Manages switchboard duties.
• Assists walk-in clients in a professional manner.
• Files and maintains documents accurately.
• Attends to emails promptly and professionally.
• Sends out the order sheet at the end of each day.
• Scans completed site files and saves documents on A-Jobs under the correct job.
• Keeps track of fleet petrol slips.
• Books accommodation for site work as required.
• Ensures that site locations are added to the relevant site groups.
• Creates new site files.
• Opens new jobs on Omni.
• Processes creditors statements and invoices.
• Reconciles fleet card statements and slips.
• Attends to Mangaung and Centlec statements.
• Performs cash-up procedures and completes CODs.

What We Offer:

Salary: R9,000 per month
The opportunity to work in a professional and supportive environment

IMPORTANT:

• Applications close 15 January 2026
• If you do not receive feedback within 14 days, your application was unsuccessful
• Please use the correct reference when submitting your application via email
• Only candidates who meet all minimum requirements will be contacted