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Boksburg: Graduate Internship – Admin posted by Ann Swann Personnel Services

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Job Description

Key Responsibilities

  • Reception Duties: Greet visitors, manage incoming calls, and maintain a professional and welcoming front desk environment.
  • Office Administration: Assist with filing, photocopying, scanning, scheduling, and general office support.
  • Meeting Coordination: Schedule, prepare, and set up meeting rooms, ensuring smooth operations.
  • Data Entry & Record-Keeping: Maintain accurate records, update databases, and ensure documentation is organized.
  • Mail & Courier Management: Handle incoming and outgoing correspondence and deliveries.
  • Sales Support:
    • Assist sales representatives with quotations, proposals, and order processing.
    • Support the preparation and execution of sales campaigns and follow-ups.
    • Update and maintain sales records, CRM systems, and client contact lists.
    • Provide basic product/service information to customers when required.
  • Customer Service: Handle basic client queries and ensure clear, professional communication.

Requirements

  • A diploma or degree (completed or in final year) in Business Administration, Office Management, Marketing, or a related field.
  • Strong organisational and time-management skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint); CRM experience advantageous.
  • Ability to multitask and work both independently and as part of a team.



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