Cape Town: Accounts Payable (Creditors Clerk) posted by Datafin
Posted on 2025-07-26 00:00:00
| Employer | Datafin |
|---|---|
| Category | Other Finance/Accounting |
| Location | Western Cape / Cape Town |
Job Summary
Cape Town – Western Cape – South Africa
- Set up and maintain accurate supplier accounts on the ERP/financial system.
- Submit new supplier details for verification by the Financial Manager and final banking approval by the Managing Director.
- Review and verify invoices and supporting documents before matching with company-approved GRNs.
- Accurately capture supplier invoices and credit notes, ensuring full supporting documentation and system references are attached.
- Calculate and apply supplier discounts based on agreed terms to avoid late payment penalties.
- Follow up on outstanding invoices/credit notes and prepare payment schedules.
- Verify supplier banking details before releasing any payments.
- Perform monthly supplier reconciliations to facilitate timely payment runs.
- Load approved supplier payments onto the banking system after completing checks.
- Process GRNs and route invoicing documentation to relevant departments for job costing and allocation.
- Upload and track all creditor payments to the bank.
- Maintain organized financial documentation for audit and reference purposes.
- Prepare and reconcile subcontractor accounts and compile monthly sales commission reports.
- Process and reconcile stock journals for internal issues to staff/stores.
- Perform weekly stock journal updates and flag variances to Finance and Stores Managers.
- Conduct quarterly verification of supplier records to ensure data accuracy.
- Generate monthly age analysis reports for overdue accounts.
- Run stock reports from the ERP/financial system as required.
- Manage and reconcile petty cash allocations and claims.
- Contribute to the continuous improvement and implementation of processes and procedures.
- Provide cross-functional support to various departments and assist operationally when required.
- Answer incoming calls on the company switchboard as needed.
- Comply with all company policies, procedures, and deadlines.
- Matric / Grade 12 (Essential)
- National Diploma in Cost and Management Accounting (Essential)
- Post-matric qualification in Finance, Accounting, or related field
- 35 years of relevant Accounts Payable / Trade Creditors experience
- General accounting knowledge (advantageous)
- Experience within the manufacturing, distribution, or FMCG sectors (beneficial but not required)
- Reliable own transport and a willingness to assist with operational support as needed
- Solid knowledge of:
- GRV (Goods Received Voucher) processes
- Supplier reconciliations and statement management
- SARS-compliant invoicing
- Strong Microsoft Excel skills Intermediate level, including VLOOKUP and formulas
- Familiar with processing stock journals
- Comfortable supporting both month-end and year-end close procedures
- Highly organized and capable of handling a high volume of transactions across 12 branches
- High attention to detail and accuracy
- Excellent communication and interpersonal skills
- Strong initiative with a solution-oriented mindset
- Ability to work under pressure and meet strict deadlines
- Self-managed and able to work independently within a structured environment
- A team player who is adaptable and willing to go the extra mile
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