Cape Town City Centre: Administrative Assistant – Professional Services

August 1, 2025 Jobs in Cape Peninsula

Cape Town City Centre: Administrative Assistant – Professional Services

Posted on 2025-08-01 00:00:00

Employer	Unspecified
Category	Admin / clerical / secretarial
Location	Cape Town Region / Cape Town City Centre

Job Summary

Thanks, Ryan! Here’s a rewritten version of the job spec tailored for your job board—clear, engaging, and candidate-friendly while keeping all the essential details: Advisory Administrative Assistant ?Location: Cape Town (On-Site) ?Type: Full-Time ??Level: Entry to Mid-Level ????Reports To: Advisory Team About the Role We’re looking for a detail-driven and proactive Administrative Assistant to support our clients Advisory, Restructuring, and Company Secretarial teams. If you thrive in a fast-paced environment and love keeping things organised and compliant, this role is for you! What You’ll Be Doing ?? Client Onboarding & Compliance Collect and verify FICA/KYC documents weekly. Draft and track Engagement Letters and NDAs using WorkPool. Manage client take-on checklists and ensure compliance steps are completed. Support ISQM compliance by preparing audit-ready documentation. ? Document & Signature Management Create and maintain A000 job cards for each engagement. Compile signature packs, manage the signing process, and file signed documents. Keep shared folders and CRM systems organised and up to date. Upload client data to DealSuite and maintain CRM accuracy. ? Project & Workflow Coordination Set up and track projects using Microsoft Teams Planner. Monitor WIP, assign cost codes, and assist with billing and fee narrations. Provide workflow visibility across teams and escalate bottlenecks. ? General Admin & Team Support Coordinate meetings, manage calendars, and take minutes. Handle travel bookings, expense claims, and logistics. Assist with investment memos, presentations, and podcast materials. Support with email follow-ups, data entry, and ad hoc admin tasks. What You’ll Need ? Skills & Strengths Meticulous attention to detail and accuracy. Strong organisational and multitasking abilities. Proactive and deadline-driven. Excellent written and verbal communication. Proficient in Microsoft Office and Teams Planner. Bonus: Familiarity with FICA, CIPC filings, and CRM systems. ? Experience & Qualifications Minimum a Grade 12 | Matric | Relevant NQF Level 4 qualification. 2–3 years in an admin support role, ideally in legal, financial, or professional services. Experience with client onboarding, document handling, and compliance processes. Comfortable working under pressure in a dynamic environment. Absolutely! Here’s a compelling call to action you can add at the end of the job post: Ready to Make an Impact? If you’re an organised, detail-oriented professional who thrives in a fast-paced environment, we’d love to hear from you! Apply now and become a key part of our clients dynamic Advisory team in Cape Town.

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Posted in Jobs in Cape Peninsula, Jobs in Cape Town City Centre, Jobs in Cape Town Region

Tagged Admin, clerical, secretarial

Cape Town City Centre: Administrative Assistant – Professional Services

Cape Town City Centre: Administrative Assistant – Professional Services

Job Summary

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Cape Town City Centre: Administrative Assistant – Professional Services

Cape Town City Centre: Administrative Assistant – Professional Services

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