Job Description
About the Role
The Executive Personal Assistant will provide high-level administrative support to a senior executive in Cape Town’s city centre. The ideal candidate will possess excellent organizational, communication, and interpersonal skills, with a strong ability to work well under pressure and in a fast-paced environment.
Key Responsibilities
- Organize and maintain diaries and make appointments
- Assist with MDs email correspondence
- Manage MDs electronic calendar
- Co-ordinate local, national and international teleconferences/conferences
- Screen phone calls, enquiries and requests (often managing them in the absence of MD by delegating to relevant doctors or staff)
- Assist with publication of journals and website searches
- Work closely with Finance Manager and Unit Heads
- Arrange staff meetings and manage minutes
- Produce PowerPoint presentations and posters
- Assist with liaising and correspondence with international, national and internal committees, advisory boards and societies
- Screen and receive visitors of all levels of institutions, universities, hospitals, pharmaceutical companies, both locally, nationally and internationally
Requirements
- Post Matric qualification in either Business Administration or secretarial and Office Management Diploma or equivalent (Other University graduates with management experience may be considered)
- 3 5 years experience as an executive level assistant; preferably in an educational/medical institution
- Advanced Computer Literacy (MS Office, internet browsers and web applications)
- Strong organizational, co-ordination and administrative skills
- Excellent communication and interpersonal skills
- Proactive and ability to work well under pressure and in a fast-paced environment.
- Ability to use discretion and maintain confidentiality
- Able to work autonomously
- Valid GCP Certificate (advantageous)
- Valid Drivers License
Qualifications
- Grade 12 / Matric equivalent
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Cape Town Region
The admin, clerical, and secretarial roles in Cape Town region are typically found across various industries, with the financial services sector often being a common employer. Generally, these positions require administrative support to ensure efficient office operations, communication, and record-keeping. Typically, individuals in this field work in a fast-paced environment, providing essential support to teams and organisations.
In terms of compensation, salaries for admin, clerical, and secretarial roles vary widely depending on factors such as experience, company size, industry sector, and level of seniority. Broadly speaking, common salary ranges for these positions range from R30 000 to R60 000 per annum, although it’s essential to note that actual salaries can differ significantly based on individual circumstances. For example, experienced professionals in larger organisations or those working in high-demand industries may earn higher salaries.
Common skills required for admin, clerical, and secretarial roles include proficiency in Microsoft Office applications, excellent communication and interpersonal skills, attention to detail, organisational abilities, time management, and adaptability. Additionally, having experience with HR systems, accounts payable, and inventory management can be beneficial in some instances. Typically, individuals in this field are expected to be highly organised, efficient, and able to work well under pressure.
These roles are commonly found in a range of industries, including financial services, technology, manufacturing, and healthcare. In the finance sector, for instance, administrative professionals may support investment teams or manage accounts payable and receivable. In the technology industry, they may provide technical support or assist with project coordination. Manufacturing organisations often require admin staff to handle logistics, inventory management, and order processing.
Career development opportunities for individuals in this field are generally good, with many graduates progressing into senior administrative roles or moving into related fields such as human resources, marketing, or business administration. With experience and additional training, admin professionals can advance to specialist positions, such as executive assistants, operations managers, or team leaders.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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