Minimum requirements: Matric is essential, with a tertiary qualification beneficial At least 7 years’ experience as a Legal Secretary Excellent knowledge of MS Word programmes (more specifically MS Word and Excel) Knowledge on Aderant Expert (CMS) accounting system Knowledge on iManage Knowledge of Standard Bank MyRoof advantageous Dictaphone and copy-typing of a wide range of documents Typing, formatting and collating of notices and pleadings Incorporating amendments to documents and verifying that amendments have been effected correctly Preparing resource, counsel and client files Strong administration and organisational skills in order to manage professionals practices (diary management, answering telephone calls and tracking messages in the absence of the professionals) General office and personal administration Preparing pre-bills and billing memos (sending same to clients) Managing debtors and debt collection with the accounts department FICA administration: following up to ensure the FICA requirements are complete Liaise with clients, counsel, presiding officers, experts and other service providers when instructed to do so by Lawyers Must be well-organised and conscientious Strong communication skills (verbal and written) Display attention to detail Good interpersonal skills Maintain confidentiality Honesty, reliability and punctuality Ability to multi-task Takes initiative Ability to work well under pressure Excellent client relationship skills Excellent time management skills Consultant: Stephnie Taljaard – Dante Personnel Cape Town

Key Responsibilities Dictaphone and copy-typing of a wide range of legal documents Typing, formatting, collating, and amending notices and pleadings Ensuring all document amendments are accurately incorporated Preparing and maintaining resource, counsel, and client files Managing diaries, telephone calls, and messages for legal professionals General office and personal administrative support Preparing pre-bills and billing memoranda Liaising with the accounts department regarding debtors and collections Managing FICA-related administration and follow-ups Liaising with clients, counsel, presiding officers, experts, and service providers as instructed Requirements 710 years experience as a Litigation / Legal Secretary Advanced proficiency in MS Word and Excel Working knowledge of a legal accounting system (e.g. Aderant Expert or similar) Experience with document management systems (e.g. iManage or similar) Legal secretarial diploma, paralegal qualification, or similar (advantageous) Matric certificate (essential)