Cape Town City Centre: Personal Assistant & Office Manager

Job Title: Personal Assistant & Office Manager Location: Cape Town CBD Employment Type: Permanent | Full-Time | In-Office Reporting To: CEO About the Role: We are seeking a highly dependable, discreet, and proactive Personal Assistant & Office Manager to support our CEO across both personal and business matters. This is a unique opportunity for someone who thrives in a fast-paced, dynamic environment and enjoys balancing high-level executive tasks with day-to-day personal support. You will play a pivotal role in ensuring our CEO’s productivity, peace of mind, and the smooth running of multiple business ventures. Why Join: This is a rare opportunity to work closely with a visionary entrepreneur and make a real impact on both their professional and personal life. If you thrive on variety, enjoy making life easier for others, and value a role where your trust and discretion are highly valued, this could be the perfect fit. Key Responsibilities: Personal & Family Support: Manage personal invoices, bills, and document filing Ensure renewals (passports, licenses, insurance) are up to date Organise personal appointments, travel, and errands Support the CEO’s spouse with personal tasks as required Handle ad hoc personal tasks including gifts, deliveries, and printing/framing Business Support: Assist with invoicing, VAT calculations, and basic finance admin Coordinate team meetings, travel, and logistics Manage office administration, IT queries, and stationery Support event planning and execution Maintain diaries, birthdays, and special occasions for the team Perform ad hoc business tasks as needed Required Skills & Experience: Proven experience as a Personal Assistant, Executive Assistant, or Office Manager , ideally supporting C-suite or high-profile executives Exceptional organizational, multitasking, and problem-solving abilities Strong emotional intelligence, discretion, and confidentiality Proficient in Microsoft Office Suite, Outlook, Google Workspace , and Canva Basic finance administration experience (invoicing, statements, VAT) an advantage Valid driver’s license and reliable transport Proactive, anticipates needs, and comfortable working independently Personal Attributes: Loyal, committed, and trustworthy Flexible and adaptable to ever-changing priorities Service-oriented with a “no task too small” mindset Excellent communication and interpersonal skills