Job Description
About the Role
We are seeking a competent, reliable, and professional Medical Receptionist to independently manage the front office and all patient communications in our specialist medical practice. As an independent contractor, you will be responsible for managing the day-to-day operations of our reception area, ensuring seamless communication with patients, staff, and external parties.
Key Responsibilities
- Opening and closing the office
- Answering, returning, and managing all incoming calls
- Reviewing and responding to emails and WhatsApp messages
- Managing the bookings diary for consultations and hospital admissions
- Scanning, saving, filing, sending, and organising patient documentation
- Ensuring patient enquiries and administrative tasks are completed from start to finish
- Managing medical aid authorisations
- Maintaining accurate consultation records for claims processing
Requirements
- Prior experience in office or reception work is preferred
- Competence with computers, office software, printers, scanners, and email systems essential
- Ability to learn new systems and processes quickly
- Comfortable working in a specialist medical / psychiatric environment
- Valid drivers license and own transportation is preferred
Qualifications
- None specified
Salary & Benefits
- Market-related (based on experience)
Important Conditions
- On-site role only (no remote or work-from-home during office days)
- No students
- Dual employment during working hours not permitted
- Must be available to start 1 Feb 2026 or as soon as possible
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Cape Town Region
The admin, clerical, and secretarial roles in Cape Town region are typically found across various industries, with the financial services sector often being a common employer. Generally, these positions require administrative support to ensure efficient office operations, communication, and record-keeping. Typically, individuals in this field work in a fast-paced environment, providing essential support to teams and organisations.
In terms of compensation, salaries for admin, clerical, and secretarial roles vary widely depending on factors such as experience, company size, industry sector, and level of seniority. Broadly speaking, common salary ranges for these positions range from R30 000 to R60 000 per annum, although it’s essential to note that actual salaries can differ significantly based on individual circumstances. For example, experienced professionals in larger organisations or those working in high-demand industries may earn higher salaries.
Common skills required for admin, clerical, and secretarial roles include proficiency in Microsoft Office applications, excellent communication and interpersonal skills, attention to detail, organisational abilities, time management, and adaptability. Additionally, having experience with HR systems, accounts payable, and inventory management can be beneficial in some instances. Typically, individuals in this field are expected to be highly organised, efficient, and able to work well under pressure.
These roles are commonly found in a range of industries, including financial services, technology, manufacturing, and healthcare. In the finance sector, for instance, administrative professionals may support investment teams or manage accounts payable and receivable. In the technology industry, they may provide technical support or assist with project coordination. Manufacturing organisations often require admin staff to handle logistics, inventory management, and order processing.
Career development opportunities for individuals in this field are generally good, with many graduates progressing into senior administrative roles or moving into related fields such as human resources, marketing, or business administration. With experience and additional training, admin professionals can advance to specialist positions, such as executive assistants, operations managers, or team leaders.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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