Cape Town City Centre: Security Administrator – Epping

The Security Administrator primary function is provide professional, efficient and administrative support to the Security department. The duties will include but not be limited to: Responsibilities (NOT limited to the below) Answers phone calls and delegates where necessary to ensure that division runs smoothly. Takes minutes meeting and distribute. Compile and formulate security management log books on a monthly basis. Manage timesheet and attendance records. Process leave applications on ESS. Deriving information from Overtime Requisitions and completing monthly Reasons for Overtime spreadsheets. Orders stationery on Stores Requisition for Security Department. Order all uniform and PPE for new and existing staff. Ensure that all security equipment is collaborated and effective to be used. Assists by Proof-reading and correcting layout if necessary of risk assessments. Ensure that PSIRA file is kept up to date and registrar new employees are added and terminated employees are removed from SA Metal’s profile. Create and maintain/update all gate files. Maintain all gate instruction and standard operating procedures as set out by the Security management. Printing of Safe Work Procedures for all staff members in Security – annually and during the year when new employees start. Compiles Safety Files for all Managers within the security department. Manage all administrative processes, including generating reports. Adhere to Health & Safety Regulations in terms of the Safety file for the department. Liaise and work together with Security Management. Perform Ad-hoc requirements as and when required. QUALIFYING EXPERIENCE Grade 12 Certificate or equivalent. A minimum of between 3-5 years’ experience as an administrator preferably in the security industry. Computer literate (Microsoft Word, Excel, Outlook). Problem-solving skills. Multi-tasking skills. Accurate and precise numeric centric. Attention to detail Fluent in English Knowledge of Company Rules & Regulations. Knowledge of staff roster and planning Good knowledge of H&S regulations. Flexible and willing to work overtime. Ability to write reports and procedure manuals. QUALIFYING ATTRIBUTES Hardworking and Self-motivated. Inherent willingness to adhere to company policies and procedures. Trustworthiness and honesty. Being able to work under pressure. Enthusiastic. Good communication skills. Strong interpersonal skills. Time management and organizational skills. Professional work approach. Ability to work independently and within a team. Not easily influenced negatively. Not easily intimidated. Ability to motivate people. Good Customer relations Logical and detail orientated methodologies. Excellent standards in execution. Communication to strong business ethic and integrity. Willing to learn and carry out instructions. OTHER INFORMATION : Job Title Security Administrator Reporting to Security Manager Job Type Permanent Position Benefits include: Provident Fund Life cover at 4 X annual salary Funeral cover 15 X paid leave days per annum Long service leave after five years of employment Standard hours: 07h30 – 17h00: Monday to Thursday 07h30 – 16h00: Friday Will be required to work overtime as per operational requirements