Cape Town City Centre: Stock Controller & Costing Clerk

Job Description The Stock, Costing & Parts Controller is responsible for the accurate control of stock, parts, and vehicle/job costing, ensuring all stock movements, labour, and parts are correctly recorded, costed, and processed in Pastel, while maintaining confidentiality and compliance with company procedures. Key Responsibilities Stock Control & Inventory Management Maintain accurate stock levels and take full responsibility for all stock in the Stock Room. Ensure the Stock Room is kept tidy, organised, and compliant with regulations. Conduct monthly stock takes. First check available stock before ordering any parts. Order parts using the relevant Sales Order number as the Supplier order reference. Buy stock at the best possible price and follow up on outstanding orders. Ensure there is always a Stock Controller present in the Stock Room. Identify slow-moving or dead stock and ensure it is not replaced. Stock Processing & Documentation Book all parts in and out through Pastel. Create a Goods Received Note (GRN) for every part received. Only issue GRNs once parts have been physically received or their exact location is confirmed. Record the GRN number and Pastel part number on every Supplier Invoice. Keep Pastel updated immediately after receiving stock. Prepare Returns & Debits (R&Ds) for all parts to be credited and ensure supplier sign-off. Ensure credits are sent back daily. Customer & Job-Specific Parts Handling Correctly label parts ordered for customers not yet bringing in vehicles, including: Customer Account Number Part Number Supplier Invoice copy attached Notify customers when parts arrive and store parts in designated areas. Keep relevant staff informed on part order status. Costing & Sales Order Control Perform accurate vehicle and job costing. Ensure all labour is booked to the correct account for parts fitted. Ensure all parts are booked to the correct account for labour performed. Book parts out using the correct part numbers. Write Customer Account Numbers and Sales Order Numbers on all applicable Supplier Invoices. Mark Supplier Invoices as completed once parts are booked out. Ensure all Sales Orders are checked and approved by management before invoicing. Confidentiality & Compliance Treat all cost prices as strictly confidential. Maintain customer confidentiality at all times. Carry out all instructions, duties, and company-related requests from management to the best of your ability. Assist with both Stock Control and Costing Clerk duties as required. Acknowledge that the job description may change based on business needs.