Cape Town: Company Secretarial Administrator_CPT posted by Pro Tem

The role is required to render a professional company secretarial services to local and international clientele of the firm

The role will assist and support the HOD in the CoSec Department with the following duties:

Maintain company statutory records and minute books;

Maintain electronic database and – statutory records;

Draft and register documentation relating to various simple and complex aspects of Company-, Close Corporation – and Trust laws. Such aspects will include, but not be limited to, changes to company structures, preparation and filing of annual returns, preparation and filing of CIPC Compliance Checklists, preparation of Beneficial Ownerships, changes to directors, – shareholders, – MOIs and new company registrations; complex group restructurings transactions.

Liaise with CIPC, TRP and the Master of the High Court with regards to related registrations; and

Direct reporting and correspondence to clients re the registration process;

Assisting with administrative duties, ie. Preparing of invoices, opening of client codes for new assignments, etc.

Performance of inhouse administrative functions in the CoSec Department as required from the HOD from time to time.

• A relevant 3 Year Company Secretary Diploma, or similar qualification from a recognized tertiary institution will be advantageous; and
• The candidate should ideally have gained at least 6 to 7 years relevant experience in a company secretarial environment (preferably within an audit / accounting environment);
• Attending to Beneficial Ownership filings (drafting of required documentation and filing with authorities are required

• Commercial acumen;
• A sharp sense of accuracy and attention to detail is a pre-requisite;
• Above average administrative skills and organizational abilities;
• Require high performance in a busy and demanding office and industry environment;
• Ability to work independently and think proactively;
• Must be a self-starter who is deadline driven and be able to find solutions to work related matters;
• Ability to prioritize tasks and a driver of results;
• Excellent written and verbal communication skills in both English & Afrikaans;
• Strong ability to work affably with others;
• Must be willing to take instructions and be trained and work together as a team member;
• Take responsibility for own development and contribute to team effectiveness;
• Ensure a cost-effective service to clients and the firm;
• Contribute to an enabling environment for highly engaged employees;
• Intermediate knowledge of MS Office package;
• Experience in an electronic secretarial/statutory package are required;
• Experience in an electronic task management system will be advantageous; and
• Legal and financial experience / background an advantage.