Cape Town: Contracts Officer posted by Hire Resolve

About the Role

Hire Resolve’s client is seeking a detail-oriented and organized Contracts Officer to join their team. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to work well under pressure.

Key Responsibilities

• Implementation and administration of supplier contracts within relevant structures to enable an optimum procurement environment.
• Assist the Sourcing Specialist or Procurement Manager with procurement related tasks.
• Manage one or more commodities, commodity groups or portion of a commodity on their own (depending on ability, experience & training).
• Creation and maintenance of supplier agreements:
• Draft the contract using standard wording/clauses.
• Maintain contracts including all administration such as amendment of contracts using standard wording/clauses in terms of, supplier detail changes, price changes.
• Ensure system updates occur with the relevant contract pricing terms & conditions (Business rules), and other criteria for internal and external users.
• Ensure all ongoing changes to contracts are loaded to the system.
• Assist Sourcing Specialist / Procurement Manager with or be responsible for management of procurement commodities:
• Analyse and determine commodities spend and if sufficient volume or other criteria exists, initiate the sourcing process. [Business Case Analysis]
• Determine potential suppliers. [Market Scanning & Analysis]
• Drafts request for proposal (RFP) using standard wording/clauses. [system based]
• Issue and coordinate RFP process. [Initiation to completion]
• Adjudicate on RFP responses to determine most suitable suppliers.
• Test the market on a pre-determined cyclical basis by issuing further RFP documentation on existing contracted and new potential supply base whereby the full selection to contract process starts again.
• Administrating diversity of supply base and monitoring direction of spend against agreed performance targets.
• Obtain required approval on supplier selection recommendation.
• Negotiate and award contract to preferred suppliers based on Value decision (dependent on signing authority).
• Manage and administrate suppliers contract compliance in terms of Quality, Service and Price performance detail (roll up of transactional data from system and Santam Quality department).
• Ensure all ongoing changes to contracts are loaded to the procurement system.

Requirements

• Matric/ Grade 12
• Procurement qualification [CIPS or studying towards a CIPS qualification] or other relevant Diploma or B. Comm Supply Chain Management.
• Minimum 3 years experience in a procurement role.

Qualifications

No qualifications mentioned.

Salary & Benefits

Salary: Negotiable