| Date | 2025-01-31 |
|---|---|
| Job Title | Logistics And Financial Administrator |
| Employer | Hire Resolve More Information |
| Salary | 0 |
| Category | Finance Accounting |
| Location |
Western Cape / Cape Town |
Job Summary
Hire Resolve`s Client is seeking a proactive Logistics and Financial Administrator to oversee sales processes, logistics coordination, and financial administrative tasks. This role plays a key part in ensuring smooth order processing, efficient logistics operations, and accurate financial reporting. The ideal candidate should have strong organizational skills, an analytical mindset, and the ability to manage multiple tasks in a dynamic environment. Prior experience in import, trading, and logistics is highly advantageous.
Key Responsibilities
Sales Administration
- Generate and issue sales orders based on deal confirmations.
- Follow up with customers to ensure timely return of signed sales orders.
- Input and process sales orders in the CRM system and SAP.
- Track and manage open sales orders to ensure timely completion.
Logistics Coordination
- Record and reconcile daily stock movements across multiple locations.
- Align stock records with warehouse data through daily reconciliations.
- Coordinate truck bookings with warehouses for customer deliveries.
- Manage transport and delivery schedules for active contracts.
- Organize weekly bagging schedules and provide updates to stakeholders.
- Track and manage packaging materials, including ordering and monthly reconciliations.
- Prepare commercial and pro-forma invoices for payment and clearance.
- Verify and process bills of lading (BLs) and sales documentation.
- Handle vessel clearing documentation for discharge ports.
Financial Administration
- Generate customer invoices and address account-related queries.
- Allocate and reconcile customer payments.
- Issue monthly debtor statements and manage collections.
- Collect and file zero-rated export documents for SARS compliance.
- Compile and distribute weekly accounts receivable aging reports.
- Maintain up-to-date client FICA documentation.
- Process supplier invoices for services and packaging materials.
- Prepare monthly local payment runs and assist with supplier reconciliations.
- Perform daily and monthly bank reconciliations in SAP.
- Assist with financial reporting, including SATS SA forms and merchanting reconciliations.
Administrative Support
- Manage SAP administrative tasks, including order closures, credit limit updates, and client/supplier data maintenance.
- Assist with travel claim documentation and approvals.
- Support credit limit checks and release approvals in SAP.
- Prepare audit documentation for internal, external, SARS, and regulatory audits.
Qualifications and Skills
- Education: Diploma or degree in Business Administration, Finance, Supply Chain, or a related field.
- Experience: Minimum of 3 years experience in sales administration, logistics, or financial administration.
- Technical Skills: Proficiency in CRM systems, SAP, and Microsoft Office (Excel).
- Soft Skills: Strong communication, organizational, and time-management abilities.
- Additional Knowledge: Understanding of compliance requirements (SARS, FICA) is an advantage.
Key Competencies
- Strong attention to detail and ability to manage complex administrative tasks.
- Ability to multitask and prioritize in a fast-paced environment.
- Proactive problem-solving skills with a focus on efficiency and process improvement.
- Team player with a customer-focused approach.
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Apply today by emailing your CV to *****@*****.co.za or visit our website: Hire Resolve
Logistics And Financial Administrator position available in Western Cape, Cape Town. This job position was posted by Hire Resolve. The job has been posted as a char8000 ad on 2025-01-31 at 00:12:26 in the Finance Accounting category
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