Cape Town: Mid-Senior HR Administrator | Cape Town | Hybrid posted by Aspire Recruiting

About the Opportunity

Aspire Recruiting has been exclusively retained by a prestigious professional services firm to source a highly capable, Mid-to-Senior level Human Resources Administrator.

If you have a strong background in the corporate professional services sector and thrive in a fast-paced environment managing the full employee lifecycle, we want to hear from you. In this hands-on role, you will be the backbone of the HR department, driving operational efficiency, maintaining meticulous compliance, and supporting senior management with high-volume HR administration.

Key Responsibilities

Employee Lifecycle & HR Operations

• Onboarding & Offboarding: Drive end-to-end employee transitions, including contract generation, system setups, inductions, exit interviews, and asset recovery.

• Records Management: Maintain highly accurate, up-to-date employee files, documentation (IDs, qualifications), and confidential HR databases.

• Employee Support: Act as the first point of contact for staff queries regarding HR policies, leave, payroll inputs, and internal processes.

• Policy Governance: Support the rollout, monitoring, and compliance of internal HR policies and regulatory frameworks.

Talent Acquisition & Recruitment Administration

• Provide comprehensive administrative support for the end-to-end recruitment process.

• Assist with talent sourcing, CV screening, and interview coordination.

• Draft offer letters, employment contracts, and conduct thorough reference and background checks.

Payroll, Leave & Benefits Tracking

• Administer leave management systems, track attendance, and conduct regular leave audits.

• Process monthly payroll inputs, including salary adjustments, and resolve employee payslip queries.

• Manage employee asset registers (IT equipment, access cards, etc.).

HR Reporting & Performance Management

• Compile and extract HR metrics, including headcount reports, recruitment analytics, productivity tracking, and absenteeism statistics.

• Assist in coordinating performance review cycles, tracking probation periods, and managing appraisal documentation.

• Identify bottlenecks in HR processes and suggest continuous workflow improvements.

Learning & Development (L&D) & Budgeting

• Organize logistics for L&D initiatives, track training participation, and support program delivery.

• Assist senior management with tracking HR expenditure and budget administration.

Minimum Requirements & Qualifications

• Education: A completed Degree or National Diploma in Human Resources Management, Industrial Psychology, or a related discipline.

• Experience: 4 to 7+ years of dedicated experience in an HR Administrator, HR Officer, or HR Generalist role.

• Industry Background: Previous experience working within a law firm, legal practice, or high-level professional services environment is highly preferred.

• Technical Skills: Advanced proficiency in Microsoft Office (specifically Excel, Word, and Outlook) and working knowledge of robust HRIS/Payroll systems.

• Core Traits: Exceptional attention to detail, strong administrative capabilities, and the unwavering ability to handle sensitive information with absolute discretion.

Why Apply?

This is a fantastic opportunity to join a stable, top-tier organization where your administrative expertise will be highly valued. You will work alongside seasoned professionals in a collaborative environment that encourages process ownership and proactive problem-solving.

Aspire Recruiting is acting as the employment agency for this vacancy. All applications will be handled with the strictest confidence.