Centurion: Junior Project Coordinator posted by People Dimension

About the Role

The Junior Production Coordinator role at People Dimension involves assisting with day-to-day operations of all projects, including planning, costing and execution of projects, communication with stakeholders, managing delivery deadlines, and general administrative processes throughout each project.

Key Responsibilities

• Verify technical specifications for trailers (OEM drawings or Audits)
• Create job tickets as required
• Confirm trailer sizes and coordinating of prepsheets
• Obtain quotations from factory/supplier
• Generate cost estimates based on scope of project
• Update project status regularly on Fusion Software
• Administrative filing and capturing of all project documentation

• Capturing client order details per project
• Capturing audit reports/drawings per project on Fusion Software
• Assist with coordination of client repair requests with key stakeholders
• Generate purchase orders for external suppliers
• Submission of print files/job bags to print room/external suppliers/factory
• Coordination and filing/record keeping of screen layouts and sample prints
• Continuous liaison with key stakeholders re delivery/fitment/application dates
• Update project status regularly on Fusion Software
• Filing/record keeping of delivery notes per project
• Client invoicing
• Capturing supplier invoices
• Perform closure administration per project

• Assist with client liaison re quotation requests/artwork briefs as needed
• Assist with filing of received artwork assets as needed
• Ensure all project statuses are updated daily

Requirements

• Project Management – Monitoring project progress, identifying potential issues, and taking corrective actions.
• Attention to Detail – Accuracy is essential for reading technical drawings, preparing cost estimates, issuing of purchase orders, capturing supplier invoices and issuing client invoices.
• Time Management – The ability to organize your time and workload efficiently to meet deadlines.
• Self-Starter The ability to be pro-active with an aptitude to learn new skills and actively seeking ways to improve knowledge
• Problem-Solving – The ability to anticipate and solve problems that may arise during the production process.
• Communication – Excellent verbal and written communication skills are needed to interact with colleagues, suppliers and customers. Ensure clear and consistent communication within the project team and with stakeholders.
• Teamwork – The ability to work effectively as part of a team is essential.
• Adaptability – The ability to be flexible and open to change in a dynamic production environment.
• Work Ethic – A strong work ethic and the ability to work well under pressure.

Qualifications

Gr 12 (Matric)

Computer literate

Tertiary Qualification in Administration or Project Management is advantageous

Salary & Benefits

Location: Irene, Pretoria (Training period), Rosslyn, Pretoria (Permanent), Remote working days are a possibility but at management discretion.

Work hours: Standard Monday to Friday, 07:30 to 16:30 / 08:00 to 17:00.

Employment level: Operational / Intermediate.