Minimum Requirements: Experience and Qualifications: Matric-with Maths essential; Accounting – advantageous Relevant finance-related degree / Diploma beneficial. Minimum 3 years relevant experience in a similar position essential. Experience in the management of a large debtors book. Experience in dealing with group company debtors operating in different regions. Solid understanding of financial processes and practices, accounting principles, fair credit practices and collection regulations. Valid drivers license (Code B) and reliable transport. Computer Literacy: SysPro knowledge essential. Intermediate knowledge of MS Office packages (e.g. Excel, Word, Outlook, etc.). Intermediate knowledge of virtual programmes (e.g. MS Teams, Zoom etc.) Debt Collection: facilitate payment of invoices due by sending reminders and contacting customers to follow up on outstanding accounts. Processing Receipts: Accurately process accounts and receipts on SysPro and ensure correct customer allocations. Maintain Customer Accounts: Open new accounts after all the necessary validations have been done. Administer and maintain account details, specifically customer details, discounts, settlement discounts, terms, rebates, etc. Account Reconciliation: Perform regular reconciliations of debtor accounts and the accounts receivable ledger, resolving discrepancies and ensuring the accuracy of the financial records. Discrepancy Resolution: Communicate with customers and internal departments to address receipt/ invoice enquiries and resolve issues. Record Maintenance: Maintain accurate and up-to-date records of all debtor transactions, including invoices, receipts, and P.O.Ds, ensuring compliance with internal controls and company policies. Email statements to customers at the end of every month. Copy and email invoices, P.O.D.s and statements to customers, when requested. Reporting: Generate accurate reports detailing aging of outstanding accounts and explanation of overdue accounts. Share debtors balance status information with relevant reps. Escalation of defaulting debtors to legal department for handover where necessary. Provide analysis and reports to management as requested. Compliance: Ensure compliance with all internal controls across business operations. Ensure that all policies and processes are adhered to. Manage debtor account credit limits within company policy guidelines. Facilitate and assess new account applications in line with company policy guidelines. Support Audits: Assist with internal and external audits by providing necessary documentation and information related to debtors and accounts receivable. Document Filing: Maintain proper filing systems for all financial documentation related to debtors for easy access and retrieval. General follow-ups: Timeously flag overdue accounts to relevant staff and management and put these accounts on hold. Reception: Assist with relief of reception and general matters.

Our client. a provider of Chemicals to a Wide Range of Industries is seeking a Debtors Administrator, to join their team. The Debtors Administrator will play a critical role in maintaining the company’s accounts receivable and ensuring timely and accurate processing of debtor transactions. Location: Durban Job type: Permanent – On site Duties and Responsibilities Debt Collection Process accounts and receipts on SysPro and ensure correct customer allocations. Open and maintain Customer Accounts Perform regular reconciliations of debtor accounts and the accounts receivable ledger, resolving discrepancies and ensuring the accuracy of the financial records. Maintain accurate and up-to-date records of all debtor transactions, including invoices, receipts, and O.D’s, ensuring compliance with internal controls and company policies. Copy and email invoices, P.O.D.’s and statements to customers, when requested. Generate accurate reports detailing aging of outstanding accounts and explanation of overdue accounts. Escalation of defaulting debtors to legal department for handover where necessary. Provide analysis and reports to management as requested. Ensure compliance with all internal controls across business operations. Manage debtor account credit limits within company policy guidelines. Facilitate and assess new account applications in line with company policy guidelines. Assist with internal and external audits Maintain proper filing systems for all financial documentation related to debtors Timeously flag overdue accounts putting these accounts on hold. Requirements Matric-with Maths – essential; Accounting – advantageous Relevant finance-related degree / Diploma – beneficial. Minimum 3 years relevant experience in a similar position – essential. Experience in the management of a large debtor’s book. Experience in dealing with group company debtors operating in different regions. Solid understanding of financial processes and practices, accounting principles, fair credit practices and collection regulations. Valid driver’s license (Code B) and reliable transport SysPro knowledge – essential. Intermediate knowledge of MS Office packages (e.g. Excel, Word, Outlook, etc.). Intermediate knowledge of virtual programmes (e.g. MS Teams, Zoom). Skills/ Competencies Excellent written and verbal communication Able to cope well under pressure and meet deadlines. Methodical, systematic and analytically minded. Positive, self-motivated and confident approach to work and colleagues. A keen eye for detail High attention to detail and accuracy. Excellent organisational and time-management skills. Basic understanding of the chemical manufacturing industry (desirable but not essential). Should you meet the above criteria, we invite you apply directly to this ad. Should you not hear back from us within 2 weeks of application, kindly consider your application as unsuccessful