Durban: Executive Personal Assistant

Position Summary The Executive PA will provide high-level administrative and organisational support to the Executive team. This role ensures efficient daily operations by managing schedules, communication, travel, and confidential documentation. The PA acts as a key liaison between executives, internal teams, and external stakeholders, enabling the executives to focus on strategic priorities. Key Roles & Responsibilities 1. Executive Support Manage executives’ diaries, appointments, and meeting schedules. Coordinate and prepare agendas, documents, and presentations for meetings. Attend and take minutes at meetings, ensuring accurate records and timely follow-ups. Handle incoming communication (emails, calls, correspondence), prioritizing and responding on behalf of executives where appropriate. Prepare reports, briefs, and other documentation required by executives. 2. Travel & Event Coordination Arrange national and international travel, including flights, accommodation, visas, and itineraries. Organize logistics for internal and external meetings, conferences, and events. Manage expenses, reimbursements, and credit card reconciliations for executives. 3. Office & Information Management Maintain filing systems (digital and physical) for confidential documents. Draft, proofread, and format correspondence and reports. Ensure effective flow of information between executives and internal departments. Track deadlines and action items, proactively reminding executives of priorities. 4. Stakeholder Liaison Act as the first point of contact for internal staff, clients, and external partners. Professionally represent the executives in all interactions. Build and maintain positive relationships with key stakeholders. 5. Project & Task Coordination Support executives in managing projects by tracking progress, deadlines, and deliverables. Conduct research, compile data, and prepare summaries to assist with decision-making. Handle ad hoc assignments and special projects as delegated.