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East London: Administrator posted by Hire Resolve

Administrator

Posted on 2025-02-01

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Category Administration Pa Secretary

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Job Summary

Hire Resolve`s Client is seeking a experienced Administrator to join their team in East London. The role entails to provide comprehensive administrative support within the engineering industry, ensuring efficient coordination of technical, operational, and project-related tasks while maintaining compliance with company policies and industry standards.

Key Responsibilities

1. General Administration

  • Manage daily office operations, ensuring a smooth workflow within the engineering department.
  • Prepare and manage correspondence, reports, technical documents, and presentations.
  • Organize and maintain accurate electronic and hard copy filing systems.

2. Project Coordination

  • Support engineering teams in scheduling and tracking project timelines and deliverables.
  • Maintain detailed project documentation, including contracts, work orders, and progress reports.
  • Assist in preparing project proposals, tenders, and budget reports.

3. Procurement and Inventory Management

  • Coordinate procurement of technical materials, tools, and equipment required for projects.
  • Maintain inventory records, ensuring sufficient stock levels and proper documentation.
  • Liaise with suppliers to ensure timely delivery of goods and services.

4. Compliance and Documentation

  • Ensure all engineering documentation adheres to company and industry standards.
  • Assist with regulatory compliance by preparing required reports and maintaining records.
  • Manage safety, health, and environment (SHE) documentation for audits.

5. Communication and Coordination

  • Act as the primary liaison between the engineering team and other departments.
  • Schedule meetings, coordinate travel arrangements, and prepare agendas.
  • Facilitate effective communication between clients, suppliers, and team members.

6. Financial Administration

  • Process invoices, track expenses, and assist with budget management for engineering projects.
  • Reconcile purchase orders and ensure accurate record-keeping of financial transactions.
  • Assist in preparing financial reports related to projects and operational costs.

7. Technical Support (Non-Technical Role)

  • Maintain familiarity with basic engineering terminologies and processes to support the team effectively.
  • Assist in updating technical drawings, schematics, and manuals in collaboration with engineers.

Qualifications and Experience

  • Minimum Qualification:
    • Matric (Grade 12) with strong mathematics and/or technical subjects.
  • Preferred Qualification:
    • Diploma or Certificate in Business Administration, Project Management, or Engineering Support.
  • Experience:
    • 3+ years in an administrative role within the engineering, manufacturing, or construction industries.
    • Experience in project coordination and procurement is highly advantageous.

Key Skills and Competencies

  • Organizational Skills: Exceptional ability to manage multiple tasks and priorities efficiently.
  • Technical Awareness: Basic understanding of engineering terms, processes, and documentation.
  • Software Proficiency: Advanced knowledge of MS Office Suite, especially Excel and Word; familiarity with CAD software and ERP systems is advantageous.
  • Communication: Strong verbal and written communication skills to interact with technical teams and external stakeholders.
  • Problem-Solving: Analytical mindset to assist in troubleshooting administrative or project-related issues.
  • Attention to Detail: High level of accuracy in record-keeping, reporting, and documentation.

Contact Hire Resolve for your next career-changing move.

Posted in Jobs in East London, Jobs in Eastern Cape

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