Franschhoek: Assistant Finance Controller (Lvds) -Ftc posted by HotelJobs

Please note: This is a TEMPORARY CONTRACT position for Maternity Cover to start mid-November/1 December 2025 until 30 March 2026. Reporting to Finance Manager

Our client, a beautiful Vineyard & Hospitality Estate in Franschhoek is seeking an Assistant Finance Controller on a Fixed Term Contract basis. Working hours 8am-5pm weekly in office.

Job overview:

Daily, Weekly, and Monthly Reconciliation and Reporting

This position is responsible for performing a wide range of reconciliation tasks, financial processing, and reporting activities across multiple areas of the business. The role involves performing reconciliations for accommodation deposits, restaurant and WTC cash up reconciliations, customer accounts, bank processing, hospitality, and loan reconciliations. Additionally, the assistant finance controller will handle specific tasks related to insurance claims and reconciliation of payments through different systems like Zapper and SnapScan. The position ensures accurate and timely reconciliations, contributing to the companys financial integrity and operational efficiency.

Job Description

Key Responsibilities: The following tasks represent the core duties of the role, which will be managed on a daily, weekly, or monthly basis.

1. Accommodation Deposit Reconciliation

Reconcile accommodation deposits to ensure all payments received match with bookings.

Address any discrepancies in deposit records promptly.

2. Accommodation Reconciliation

Perform reconciliation of accommodation-related transactions, including bookings and payments.

Ensure all accommodation charges are correctly recorded and balanced.

3. Accommodation Turnover Reconciliation

Reconcile turnover for accommodation-related revenue, comparing actuals to expected turnover.

Investigate and resolve any discrepancies in turnover reports.

4. Balance Sheet Items Reconciliation (Monthly)

Reconcile balance sheet items on a monthly basis to ensure all accounts are accurately represented.

Ensure that all accounts are in balance and discrepancies are resolved before month-end.

5. Bank Processing and Reconciliation: RBE & RBP (Every Tuesday & Friday)

Process bank transactions for RBE and RBP accounts.

Perform reconciliations of bank statements to ensure all deposits and payments are correctly reflected.

6. Diesel Reconciliation (RBP) (Monthly)

Perform diesel-related reconciliations for RBP, ensuring that all diesel purchases and usage are accurately recorded as prescribed by SARS.

7. Franschhoek Wine Tram Customer Reconciliation (Wine, Curated, Rail & Wine) (Daily)

Reconcile customer transactions for the Franschhoek Wine Tram, including wine, curated experiences, rail and wine purchases.

Ensure all transactions are accurately recorded and resolved.

8. Hospitality Customer Reconciliation (Daily)

that all hospitality transactions are processed and discrepancies are addressed.

9. Insurance Claims (As Occur)

Process and reconcile insurance claims as they occur.

Ensure that claims are documented accurately and submitted promptly to the relevant insurance company.

10. Loan Accounts Reconciliation: RBE & RBP (Weekly)

Reconcile loan accounts for RBE and RBP on a weekly basis to ensure that all loan transactions are accurately recorded and reconciled.

11. Padel Reconciliation (Weekly)

Reconcile all transactions related to Padel activities, ensuring accurate recording of payments and charges.

12. Petty Cash Processing : RBE & RBP (Monthly & Weekly)

Process and reconcile petty cash transactions for RBE and RBP accounts on a weekly and monthly basis.

Ensure that all petty cash disbursements are correctly documented and balances are maintained.

13. Tall Order Cash & Credit Cards & Zapper & SnapScan Reconciliation (Monthly)

Perform reconciliation of cash, credit card, Zapper, and SnapScan transactions for TallOrder on a monthly basis.

Investigate and resolve any discrepancies in payment records for large orders.

14. Wedding Customer Reconciliation (As they occur)

Reconcile wedding-related customer transactions, including payments for services such as venue hire, catering, and other wedding-related charges.

Ensure all wedding customer accounts are accurately reconciled

FOR NOTING : DUE TO THE VOLUME OF APPLICATIONS WE RECEIVE, WE CAN ONLY RESPOND TO CANDIDATES WHOSE BACKGROUND, QUALIFICATIONS AND WORK HISTORY ALIGNS CLOSELY WITH OUR CLIENTS REQUIREMENTS.

The salary above is quoted as Cost to Company.

Applicants are requested to submit a complete, up to date CV showing:

1. Details of all previous employment, Company Name, Positions held and exact start & end dates (most recent position first)

2. Reasons for having left all previous positions

3. Written references or irrevocable proof of employment from previous employers,

4. Proof of High School Education and all tertiary qualifications

5 . A recent colour profile photo.

6. Current notice period / Availability

Candidates already living in the Western Cape, who are able to attend in person interviews would be preferred.