Franschhoek: Payroll Officer posted by IntelliStaff

About the Role

The Payroll Officer role at IntelliStaff in Franschhoek is a critical position that requires attention to detail, strong organizational skills, and excellent communication abilities. The successful candidate will be responsible for managing the payroll function single-handedly, ensuring compliance with labor laws and regulations, and providing exceptional support to the finance team.

Key Responsibilities

• Load, terminate and transfer staff members on Payroll and the PRP system and complete fingerprint registration.
• Ensure all LCSA employees clocked in correctly and that incorrect clocking’s are fixed.
• Explain first month payment, payslip, overtime & termination pay to new staff.
• Share employee benefit information and ensure that beneficiary forms are completed for third parties and portals are updated.
• Ensure all managers authorize hours worked and leave transactions by the stipulated deadline
• Sending Sage pay registers to respective managers for approval.
• Salary review reports submitted to finance for review and approval and submit bank file to the Financial Manager for bank payment release.
• Ensure all new staff and payslips are loaded on ESS and run scheduler.
• Perform month-end payments to terminated employees and compile UI-19`s and salary schedules.
• Ensure all EMP201’s are reconciled monthly, and ready to be uploaded.
• Reconcile all 3rd party transactions
• Submit UIF file within monthly deadline (Finance Calendar).
• Prepare and submit medical reconciliation, month-end reports and GL (General Ledger) file to Finance.
• Ensure all requirements are met for Tax Mid-year & Year End (EMP501 Recon) and that IRP5’ are released to ESS.
• Perform Annual Leave Recons monthly to ensure alignment with PRP system.
• Flag absenteeism trends or sick leave abuse with respective managers.
• Process and submit all IOD claims on the COID system.
• Maintain strong working relationships with, and have open and transparent communication between all members of the team.
• Answer & respond, in a timely manner, to any payroll queries or leave queries from management or employees.
• Support the CEO and Finance Manager with any queries relating to payroll department.
• Compile and distribute the monthly birthday list.
• Implement Payroll procedures to ensure effective and efficient payroll controls.
• Assistance with HR duties as and when required.

Requirements

• 3 – 5 years payroll experience
• Human Resources experience will be advantageous
• Advanced MS Office knowledge
• Advanced payroll system knowledge (Sage 300)
• High attention to detail
• Ability to run and manage the payroll function single-handedly

Qualifications

• Matric Certificate
• Relevant Payroll or Human Resources qualification
• Financial qualification will be advantageous