Gauteng: Administrator posted by Signa Opportunity
Posted on 2025-08-07 00:00:00
| Employer | Signa Opportunity |
|---|---|
| Category | Client Services/Sales Support |
| Location | Gauteng / Gauteng |
Job Summary
To provide comprehensive administrative and personal support to a registered counsellor in a private practice setting. This includes assisting with scheduling, communication, document
management, errands, and ensuring the smooth running of day-to-day operations.
Key Responsibilities:
- Administrative & Clinical Support
- Manage the counsellor’s calendar, schedule client sessions, and send appointment reminders.
- Handle client communication professionally and confidentially via phone, email, and WhatsApp.
- Maintain basic records and assist with file organisation, printing, and scanning.
- Assist with organising workshops, talks, and psychoeducational material preparation.
- Errands & Personal Support
- Run errands such as collecting/purchasing supplies, shopping, or courier drop-offs.
- Support with setting up the counselling space, including refreshments and stationery.
- Handle occasional personal tasks that support the counsellor’s daily routine and well-being.
- `Practice Support & Client Care
- Welcome clients and maintain a calm and professional reception area.
- Monitor office supplies and assist with stock-taking and ordering.
- Maintain confidentiality and uphold professional boundaries at all times.
Key Competencies & Skills:
- High level of discretion and respect for confidentiality
- Warm, professional communication style
- Good organisational and time-management skills
- Ability to multitask and follow instructions with minimal supervision
- Basic computer literacy (email, MS Office or Google Docs/Sheets)
Qualifications:
- South African Unemployed youth between the ages of 18 and 34.
- Must not have participated on the YES programme before.
- Matric
- Currently unemployed and not studying
- Available for a 12-month YES4Youth placement
- Resides near Fourways or can reliably commute
- Willing to work flexible hours, including Saturdays
- Interest in mental health and wellness is a bonus
Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.
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