Gauteng: Buyer / Office Administrator posted by Ultra Personnel

March 22, 2026 Jobs in Gauteng

Ultra Personnel

Gauteng

Office Automation

Job Description

About the Role

We are seeking an experienced Buyer/Office Administrator to join our team at Ultra Personnel. The ideal candidate will have a strong background in procurement, supply chain administration, and office management. They will be responsible for managing procurement activities, coordinating logistics, and providing administrative support to ensure the smooth operation of our business.

Key Responsibilities

Manage procurement activities for local and international suppliers.
Create and issue purchase orders accurately and on time.
Build and maintain strong relationships with suppliers, freight partners, and service providers.
Negotiate and coordinate with suppliers and logistics partners to achieve the best landed cost and delivery timing.
Monitor supplier performance, reliability, stock availability, and turnaround times.
Develop a strong understanding of the supplier base, including where products are sourced, lead times, ordering cycles, and purchasing requirements.
Coordinate international orders and shipments, including supplier communication, purchase orders, freight arrangements, shipment tracking, and related documentation.
Liaise with logistics and clearing partners to ensure efficient inbound movement of goods.
Monitor local supplier stock levels and sell-through rates to ensure timely replenishment.
Support the planning of stock orders to reduce stockouts and overstocking.
Maintain procurement and shipment tracking sheets and records accurately.

Requirements

Experience in procurement, supply chain administration, operations administration, or a similar role advantageous
Experience dealing with suppliers, purchase orders, and stock replenishment advantageous
Experience coordinating local and international orders or shipments advantageous
Experience with reconciliations, supplier accounts, and operational reporting advantageous
Experience in a product-based business, wholesale, distribution, or importing environment will be advantageous
Experience with Takealot or similar marketplace administration will be beneficial

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Qualifications

Matric / Grade 12 essential.

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Office Automation Jobs in Gauteng

In Gauteng, South Africa, the office automation field is experiencing steady growth due to the increasing demand for digital transformation and process efficiency. Typically, this sector drives business operations forward by automating routine tasks, improving data management, and enhancing overall productivity. Generally, office automation roles are in high demand across various industries, making it an attractive career path for job seekers.

When it comes to salaries, it’s essential to note that salary ranges vary widely depending on factors such as experience, company size, and industry sector. Broadly speaking, a common salary range for office automation professionals in Gauteng is typically between R500 000 to R1 million per annum, with some senior roles potentially exceeding this amount. However, please be aware that actual salaries may differ significantly due to individual circumstances.

Common skills required for office automation roles include proficiency in Microsoft Office software, experience with document management systems, knowledge of cloud-based applications, programming languages such as Python or Java, and data analysis skills. Typically, candidates with a degree in information technology or a related field are well-suited for these roles. Additionally, strong analytical and problem-solving skills, attention to detail, and excellent communication abilities are often essential.

Office automation professionals can be found across various industries, including the financial services sector, technology industry, manufacturing sector, and public administration. These roles often involve working closely with colleagues to implement process improvements, ensure data accuracy, and maintain system integrity.

Career development opportunities abound for office automation professionals in Gauteng. Typically, job seekers can expect career progression through promotions to senior roles or specialising in a specific area of interest, such as cloud computing or cybersecurity. Many companies also offer training and development programs to equip employees with the latest skills and technologies. By acquiring new skills and staying up-to-date with industry trends, office automation professionals can enjoy a fulfilling and rewarding career in this dynamic field.

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This information provides general career guidance. Actual salaries and requirements vary by employer.

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