Gauteng: Personal Assistant posted by RareCruit

About the Role:

We are seeking a highly organized and proactive Personal Assistant to provide direct support to senior management and ensure the smooth day-to-day running of administrative operations. The ideal candidate will have exceptional organizational, communication, and multitasking abilities, with a proven track record in managing executive-level priorities efficiently.

Key Responsibilities:

• Provide full administrative and personal support to management, including diary management, meeting coordination, and travel arrangements.
• Manage correspondence, emails, phone calls, and confidential documents with discretion and professionalism.
• Prepare reports, presentations, and meeting agendas as required.
• Oversee and maintain office filing systems (digital and physical).
• Liaise with clients, suppliers, and internal teams to ensure efficient communication flow.
• Assist in project coordination, tracking deliverables, and ensuring deadlines are met
• Manage procurement of office supplies and ensure the office environment runs smoothly.
• Handle basic bookkeeping tasks such as expense reports and invoice tracking.
• Support with HR and onboarding administration where necessary.
• Perform ad hoc duties as assigned to support business operations and management priorities.

Requirements

• Minimum of 3–5 years’ experience as a Personal Assistant, Executive Assistant, or Senior Administrator.
• Excellent verbal and written communication skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, problem-solving, and time management skills.
• High attention to detail with the ability to prioritize effectively.
• Discretion in handling confidential information.
• Professional demeanour with strong interpersonal skills.
• Ability to work independently and under pressure.

If you meet all the requirements, please send me your CV to *****@*****.co.za

Thank you for applying with RAREcruit!

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