JOB DESCRIPTION:
 
Job Title:                                 Procurement Administrator
Employment Type:              6 months Contract
Work Location:                     Johannesburg
 

JOB CONTEXT:
Do you have a knack for organization, love working with numbers and vendors, and enjoy turning chaos into order? If you’ve ever been called the “go-to” person for getting things done — we want YOU on our team! We’re looking for a Procurement Administrator who’s ready to dive into a dynamic role where every day brings new challenges, new people, and new wins. You’ll be the beating heart of our procurement process, making sure everything flows smoothly — from purchase orders to vendor communication and everything in between.

DUTIES AND RESPONSIBILITIES:

The position is aimed at providing “Source to Pay” advisory and support to ensure compliance in the following specialist areas:

• Supplier Onboarding, Screening and Risk Assessments, (Anti-Bribery and Anti-Corruption and Anti Money Laundering policies and standards).
• Contract Lifecycle Management.
• Catalogue Management.
• Inventory Management.
• Requisition review and verification (Central Request Management (CRM) oversight and control).
• Purchase Orders and Goods Receipts.
• Invoice verification (problematic transactions).
• Master data management and quality assurance (Cat/ Supplier/ MGC).
• System enhancements/ new requirements and testing.

Customer and Application Support

• Actively lead and participate in internal Absa customer/ BU and supplier support.
• Understanding the Procurement system landscape, data integration, and interdependencies to other related support functions.
• Support and guide colleagues on processes, governance, and best practice across the Source to Pay (S2P) value chain.
• Manage and maintain product catalogues and drive the usage of procurement catalogues amongst business and Absa suppliers.
• Provide 1st line support across the Source to Pay (S2P) value chain.
• Design, deliver and maintain processes across the across the Source to Pay (S2P) value chain.
• Monitor and maintain data, and data quality across the Source to Pay (S2P) value chain and ensure ongoing compliance in line with data governance, policies, and standards.
• Manage Incidents/ Requests against SLA and provide timely updates to users across all levels.
• Support 3rd party suppliers on the use of systems, processes, and follow up where 3rd parties have not updated or need to update their details.
• Maintain and update templates in line with changing regulatory requirements.

COMPETENCIES:

• 2-5 year working experience in SAP/ Coupa Source to Pay environment with a strong focus on master data management.
• Basic – Fundamental understanding of how to use the software.
• Intermediate – Solid understanding of the basics and some experience using advanced features.
• Advanced – Familiar with the ins and outs of most features and advanced customization options.
• Ability and confidence to vary between being flexible and holding firm on a decision, depending on what the situation requires.
• Showing leadership by adjusting one’s approach to the demands of a particular task by taking and maintaining a position in a self-assured manner.
• Ability to be willing to take action to address needs without being requested to do so.
• Staying on-task to completion, particularly in the face of obstacles or other trying circumstances.
• Ability to work effectively with different people and teams of people by putting others at ease.
• Acknowledging diverse opinions, addressing relevant concerns, minimizing conflict, promoting harmony.
• Cooperating with others and working toward consensual solutions to achieve the group’s objectives.
• Ability to work well under pressure or opposition, while maintaining effectiveness and self-control during any one or combination of stressors, including emotional strain, ambiguity, risk to self and fatigue.
• Ability to be sensitive to client and community needs and perceptions by providing prompt, efficient and equitable service, involving clients and community in the resolution of problems that affect them.
• Understanding your emotions and thoughts and how they influence your behavior.
• Skills include: identifying emotions, self-perception, recognizing strengths, self-confidence, and self-efficacy
• The ability to regulate your emotions and behaviors in different situations and to set and work toward goals.
• Skills include executive function and self-regulation, stress-management, and self-discipline
• The ability to make positive choices and take responsibility for positive and negative outcomes.
• Skills include identifying problems, analyzing situations, solving problems, and reflection.

QUALIFICATION & EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in Business Administration, or related field.
• BEE certificate management.

TECHNICAL SKILLS REQUIRED

• Procure to pay processing.
• Supplier onboarding and due diligence screening (KYC / KYV).
• 1st line support (Source to Pay processing).
• Customer/ supplier relationship management.
• BEE certificate management.
• Master data management.
• Coupa P2P.
• SAP S/4 HANA (MM).
• Data analytics.
• PC literate.
• MS competent.

PACKAGE & REMUNERATION:

• Compensation will be determined based on qualifications, applicable banking experience, and previous earnings.

Click Go Apply to apply online!

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