George: Receptionist/ Office Administrator posted by SydSen Recruit

The ideal candidate is a friendly, people-oriented individual who can remain calm in challenging situations. Reliability and a strong ability to work as part of a team are essential, along with the capability to prioritize and manage daily tasks with accuracy and efficiency.

Key

• Operate the switchboard for all incoming calls and manage the reception area for visitors and deliveries.
• Answer switchboard calls, take messages, and distribute them to the appropriate personnel.
• Welcome visitors in the reception area.
• Issue job numbers and open files, updating job numbers in the computer system.
• Handle all filing related to the reception area.
• Schedule meetings on the Outlook Calendar.
• Archive files as needed.
• Assist Project Managers and other staff with typing documents and creating spreadsheets.
• Arrange courier services as required.
• Support other administrative staff with overflow work.
• Capture online Certificates of Compliance (COCs).
• Organize kick-off meetings for projects.
• Take minutes and follow up on outstanding tasks from kick-off meetings.
• Prepare quotes using the accounting system.
• Manage stationery and office supplies (ordering, issuing, and budgeting).
• Perform other clerical duties, such as filing and photocopying, as needed.

• Matric qualification.
• A qualification in Finance or Administration is advantageous.
• Computer literate (Windows, Word, Outlook, and Excel – intermediate level).
• Strong communication and administration skills.
• Friendly demeanor and excellent communication abilities.
• Attention to detail.
• Good numerical skills.
• Ability to cope with pressure.
• Experience working in construction or contractor offices is beneficial.

If you are a motivated individual with a passion for administration and customer service, we encourage you to apply for this opportunity!