Job Description
About the Role
We are seeking a detail-oriented and efficient Admin Assistant Receptionist to join our manufacturing company. The ideal candidate will be responsible for managing the reception area, providing administrative support, and assisting with various tasks to ensure smooth operations in a fast-paced manufacturing environment.
Key Responsibilities
- Greet visitors in a professional and friendly manner
- Answer and direct phone calls to the appropriate person or department
- Maintain a clean and organized reception area
- Manage incoming and outgoing mail and deliveries
- Assist with scheduling appointments and meetings
- Maintain office supplies inventory and place orders as needed
- Assist with data entry, file management, and record-keeping
- Coordinate travel arrangements for employees
- Assist with special projects and tasks as assigned
- Collaborate with colleagues to support various administrative needs
Requirements
- Excellent communication skills to interact with employees, clients, and visitors in person, over the phone, and through email.
- Proficient in using Microsoft Office Suite, including Word, Excel, and Outlook, to create and maintain documents, spreadsheets, and calendars.
- Ability to multitask and prioritize tasks in a fast-paced manufacturing environment, including managing incoming calls, scheduling meetings, and organizing files.
- Attention to detail to accurately record information and data entry, such as updating contact lists and inventory records.
- Strong organizational skills to maintain a tidy and efficient reception area, including welcoming guests, receiving and distributing mail, and managing office supplies.
- Knowledge of basic office equipment, such as printers, copiers, and fax machines, to assist with administrative tasks.
- Ability to work independently and as part of a team to support various departments within the manufacturing facility.
Qualifications
- Formal education/certifications not specified in this job posting.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Gauteng
Admin / clerical / secretarial positions are in high demand across Gauteng, with the job market typically experiencing steady growth in this field. The financial services sector, technology industry, and manufacturing sector are among those commonly employing administrative staff, as they require efficient organisation and support functions to operate effectively.
In terms of compensation, salaries for admin clerical secretarial roles vary widely depending on factors such as level of experience, company size, and industry sector. Generally, entry-level positions may command a salary range of around R10 000 – R20 000 per month, while more senior roles can earn between R30 000 – R60 000 per month or more, depending on individual qualifications and performance. However, it’s essential to note that these figures are only rough estimates and can vary significantly based on the specific employer and industry.
Typically, admin clerical secretarial roles require a range of key skills, including proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and technical knowledge of HR systems or other relevant software. Additionally, many employers also value candidates with experience in customer service, data entry, or bookkeeping.
These roles are commonly found in various industries, such as financial services, technology, manufacturing, and healthcare. In the finance sector, for example, administrative staff may be responsible for providing support to accountants or financial analysts, while in the tech industry, they might assist software developers or IT project managers with administrative tasks.
Career development opportunities for admin clerical secretarial professionals are often extensive, with many roles offering a clear pathway to more senior positions. With experience and additional training, individuals can move into specialist roles such as HR administrator, operations manager, or even management positions.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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