Executive Assistant: Chief Executive Officer
Posted on 2025-04-09
| Employer | Salt Employee Benefits |
|---|---|
| Salary | 0 |
| Category | Finance Accounting |
| Location | Gauteng / Johannesburg |
Job Summary
PURPOSE:
An Executive Assistant to the CEO plays a key role in helping a business run smoothly. An Executive Assistant is a highly organized personal assistant to perform personalized administrative duties for the CEO. They are responsible for scheduling meetings, taking notes, and handling correspondence on behalf of CEO & COO. They may also be required to make travel arrangements and assist with other duties when required.
Diary & Meeting Maintenance
- Manages diary, including prioritizing and scheduling meetings and ensuring that participants are informed of changes and included but is not limited to:
- Meeting room bookings and set up.
- Ensure information required for meetings is available for all parties attending.
- Blocking off time prior to Committee or Board Meetings, ensuring the CEO is prepared.
- Deadlines to be put in the CEOs diary.
- Personal diary of the CEO to be taken into consideration.
- Coordinate and handle any catering.
- Monitor relevant expenses against annual budget for division and/or events in achievement of departmental financial objectives needs if necessary.
- Provide input into formulation of departmental budgets.
Email Maintenance
- Formulate responses to emails on the CEOs behalf where appropriate.
- Distribute promptly upon receipt to the relevant person or department and follow up on the matter to ensure that it has been attended to.
- Segregate important matters for immediate attention and bring to the CEO if necessary.
- Monitor emails for actions required, important information such as meetings and keep the CEO fully informed and promptly print emails as necessary.
- Research,2121 priorities and follows up on incoming issues addressed to the CEO, including those of a sensitive and confidential nature.
- Open, review and prioritise by importance and categorise all incoming email in a timeous manner.
Travel Arrangements
- Arrange travel for the Chief Executive Officer, to include itineraries and agendas as well as compiling documents for travel-related meetings.
- Including and not limited to flights, car hire and accommodation.
- Ensure that the airline online check-in is done timeously and secure preferred seating requirements.
- Diarise all travel arrangements with the relevant reservation numbers and contact information in the CEOs diary for ease of reference, include travel time to and from airport etc.
- Prepare relevant travel documents for finance and submit timeously.
General Support
- Ad hoc typing requirements for the Chief Executive Officer as well as the departmental typing.
- Take minutes for meetings involving the various departments.
- Ensure a meticulous filing system is kept and maintained for personal and business files.
- Plans, coordinates and ensures the CEOs schedule is followed and respected.
- Provide a gatekeeper role for direct access to the CEOs time and office.
- Run errands requiring use of personal vehicle.
Report Management
- Preparation of draft reports as requested by the Chief Executive Officer.
- Ensure that all relevant submission deadlines are adhered to within the department in order to ensure that the CEO has time to review packs beforehand.
- Timely submission of documentation / reports for the Board, EXCO meetings and other meetings as required.
- Performing excel calculations and spreadsheets for reporting.
- Creation and updating of PowerPoint presentations as required.
- Assist with new projects which will arise in the department.
Meeting Preparation
- Arranges meeting on behalf of the Chief Executive Officer and ensures that all the necessary parties are invited and present.
- Compile the meeting packs and ensure they are distributed timeously.
- Make the relevant bookings / reservations for meeting venues.
- Printing packs for the CEO in advance of the meetings to ensure that the CEO is prepared for the meeting.
- Ensure that the CEO is running on time for all his meeting schedules and that the CEO does not run over on allocated meeting time.
Telephones
- Take calls directed to the CEO in a professional manner.
- Screen incoming calls:
- Take accurate messages and promptly relay them.
- Redirect them to the relevant department if needed.
- Arrange telephone and conference calls as requested.
Departmental tasks
- Assist the CEO in managing the leave in the department.
- Monitoring delegated tasks and their timeous execution.
- Attending fund meetings, taking minutes and ensuring deliverables are met.
- CEO expense management & reconciliations:
-
- Company credit card.
- Petrol claims & travel expenses.
- Personal expenses for SEB Business.
- Submit to the finance department timeously.
CEO Personal
- Take care of personal issues whenever needed.
Executive Assistant: Chief Executive Officer position available in Gauteng, Johannesburg. This job position was posted by Salt Employee Benefits. The job has been posted as a premium ad on 2025-04-09 at 13:31:15 in the Finance Accounting category
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