Johannesburg: Office Manager/Executive Assistant to Management posted by People Dimension

About the Role

We are seeking a highly skilled and experienced Office Manager/Executive Assistant to join our team in Johannesburg. As a key member of our management support staff, you will be responsible for ensuring the smooth day-to-day operation of our office, providing administrative support to our executives, and maintaining a high level of professionalism in all interactions with colleagues, clients, and external stakeholders.

Key Responsibilities

• Oversee daily office operations and address facility-related issues.
• Manage office supplies inventory and place orders as necessary.
• Coordinate with IT, cleaning, and security services to maintain office environment.
• Assist the Executive Assistant in managing the executive’s schedule and communications.
• Help organize and prepare materials for meetings and presentations.
• Assist in coordinating travel arrangements and processing expense reports.
• Send cards and gifts to customers.
• Complete KYC documents.
• Organize all catering and stationery for the training sessions.
• Add public holidays into the Teams calendar.
• Book lunches.
• Set up new employees with email, adding to email groups, access to the OneDrive, laptop, screens, keyboard, mouse, bags and all stationery.
• Order office supplies and food.
• Order office stationery.
• Arrange branded stationery and clothing.
• Ensure office is always locked and alarmed.
• Assist in any office maintenance.
• Schedule meetings for the team.
• Arrange and manage travel for employees (Flights, accommodation, rental cars, check-ins, documents for travelling, budgets etc.).
• Arrange and manage the cleaners.
• Sort company car issues/services/ licensing/ car wash etc.
• Arrange employee gifts for birthdays.
• Sort, clean and monitor storerooms.
• Sort any technical issues in the office.
• Liaise with Oryx for out of office messages, office equipment, technical issues, new emails & packages, setting up printers, any IT related issues.
• Send office notice emails.
• Arrange business cards.
• Arrange employee signatures on emails.
• Manage office supplies inventory.

Requirements

• 3+ years experience in an administrative or executive assistant role.
• Proven ability to manage multiple tasks and prioritize effectively.
• Excellent communication and organizational skills.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office and Google Suite applications.
• Experience with calendar management, travel arrangements, and expense reports.
• Basic knowledge of IT systems and software.

Qualifications

• Completed Grade 12 or equivalent.
• Any relevant certifications or training (e.g. bookkeeping, administration).

Salary & Benefits

Salary: R500,000 – R600,000 per annum, depending on experience.

Benefits: Comprehensive benefits package including medical aid, pension fund, and annual leave.