Kempton Park: Payroll Specialist posted by Staff Solutions

Job Purpose

The Payroll Specialist is responsible for the accurate, compliant, and timely processing of payroll across the organisation. This role requires extensive hands-on payroll experience, strong knowledge of South African labour and tax legislation, and the ability to manage payroll within a complex regulatory environment.

Key Responsibilities

Payroll Processing

• Capture, process, and reconcile monthly payroll with a high degree of accuracy and confidentiality
• Ensure accurate calculation of salaries, wages, incentives, overtime, allowances, bonuses, deductions, and employee benefits
• Manage payroll inputs and validations from time and attendance systems
• Perform payroll reconciliations and ensure payroll accuracy prior to finalisation

Statutory & Legislative Compliance

• Prepare, submit, and reconcile EMP201 and EMP501 returns in accordance with SARS requirements
• Ensure accurate calculation and submission of PAYE, UIF, and SDL
• Manage MIBCO submissions, reconciliations, and related queries
• Ensure full compliance with South African labour legislation, including BCEA and LRA requirements
• Maintain compliance with COIDA and other applicable statutory regulations

Time & Attendance Management

• Administer and maintain the biometric clocking system
• Validate clocking data, resolve discrepancies, and ensure seamless payroll integration
• Liaise with line managers regarding attendance, overtime, and shift-related matters

Leave Administration

• Administer employee leave in accordance with company policy and BCEA requirements
• Maintain accurate leave records (annual, sick, family responsibility, unpaid leave, etc.)
• Ensure correct leave balances and payroll impact
• Issue notifications regarding leave expiry

Reporting & Controls

• Prepare payroll reports, reconciliations, and variance analyses
• Maintain accurate payroll records and ensure proper document control
• Support internal and external audits with payroll and HR documentation
• Ensure strong internal controls and data integrity

Systems & Administration

• Maintain and administer payroll systems (e.g., Sage 300 or similar platforms)
• Ensure data accuracy, system integrity, and confidentiality at all times
• Maintain accurate employee records and payroll files
• Provide payroll-related support to HR and management

Employee & Stakeholder Support

• Act as the first point of contact for payroll-related queries from employees and management
• Liaise with SARS, MIBCO, medical aid providers, pension/provident funds, insurers, and auditors
• Provide payroll data and insights to HR and Finance teams

Additional HR & Compliance Responsibilities

Employment Equity (EE)

• Manage and administer the Employment Equity function
• Prepare, analyse, and submit EEA2 and EEA4 reports within statutory deadlines
• Monitor EE targets, workforce demographics, and progress against equity plans
• Support EE audits and Department of Labour inspections

Skills Development & SETA

• Administer Skills Development Levies (SDL) in line with SETA requirements
• Prepare, submit, and track ATR and WSP reports within statutory deadlines
• Ensure alignment between payroll data, training records, and employee information for SDL and SETA reporting
• Liaise with relevant SETAs, training providers, and internal stakeholders
• Monitor training spend and grant claims where applicable

HR Support & Employee Engagement

• Assist with staff welfare initiatives and employee engagement activities
• Coordinate company events, including logistics and communication
• Manage the distribution of staff rewards and incentives with accurate record-keeping
• Support HR compliance processes and audits
• Ensure alignment between payroll data, HR records, and statutory reporting

General

• Perform additional duties as required by management

Minimum Requirements

Qualifications & Experience

• Diploma in Payroll, Finance, and/or Accounting
• Minimum 10 years’ experience in a similar payroll-focused role
• Valid Code 8 driver’s licence
• Strong knowledge of South African tax legislation and statutory requirements (PAYE, UIF, SDL, ATR, EE, COIDA)
• Proficiency in Microsoft Excel, Sage 300 (or similar payroll systems), and biometric time & attendance systems

Personal Attributes

• High level of integrity, professionalism, and confidentiality
• Strong attention to detail and accuracy
• Confident and proactive approach with the ability to anticipate risks and resolve issues
• Excellent organisational and problem-solving skills