Our client based in the Pietermaritzburg area is seeking an organized Temporary Personal Assistant (Maternity Cover). The ideal candidate should have exceptional communication skills, be well-presented and a problem solver.

Responsibilities and duties

• Acting as a first point of contact: dealing with correspondence and email and phone calls.
• Managing diary and organising meetings, personal commitments and appointments. Prepare meeting agendas, perform research for meetings and take minutes.
• Liaise with clients, students and business associates
• Social media updates Facebook, Instagram & LinkedIn
• Typing, compiling and preparing reports, data capture, presentations and correspondence.
• Manage databases and filing systems accurately.
• Manage calendars, enquiries, administration and logistics.
• Manage book distribution on Adhoc basis.
• Booking and arranging travel, transport, itinerary, visas and accommodation.
• Basic finance (Xero software) invoices, reconciling expenses, payroll, collating and filing expenses.
• Set reminders of important tasks, deadlines and events both at work and at home.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Conducting research
• Basic sales activities and sales leads
• Organising events and projects from time to time
• Adhoc projects TBC

Skills required for Guided personal assistant:

• Proactive and ability to think ahead.
• Integrity and ability to keep things always confidential.
• Excellent communication skills.
• Excellent organisational and time management skills.
• Good written and spoken communication skills.
• Accuracy and attention to detail.
• A calm and professional manner.
• Great punctuality.
• Excellent administration and computer skills.
• Flexible and adaptable approach to work.
• The ability to use your own initiative.
• Tact and discretion for dealing with confidential information.
• Time management skills.
• Ability not to flap in a stressful situation.
• Knowledge of the latest Microsoft software.
• Ability to research and find information for your company.
• Do-er and problem solver!

Working hours: 8:30 AM 2:30 PM

If you meet all of the above, please apply directly here. Please note due to high volume responses, only candidates that meet the advertised criteria will be contacted.

Temporary Personal Assistant position available in Kwazulu-Natal, Pietermaritzburg. This job position was posted by Pronel Consultants. The job has been posted as a premium ad on 2025-01-31 at 13:00:48 in the Administration Pa Secretary category