Pretoria: HR Administrator

About the Role

Our client, a well-established and innovative engineering company specializing in railway systems, rolling stock refurbishment, railway infrastructure, telecommunications, and power solutions, is seeking a detail-oriented and proactive HR Administrator to support human resource functions. As an HR Administrator, you will play a crucial role in ensuring smooth day-to-day operations within the HR department.

Key Responsibilities

• Support daily HR operations and ensure a smooth administrative process.
• Maintain and update employee records (personnel files), both physical and electronic copies.
• Ensure accuracy and completeness of employee data, including personal information, attendance records, and performance evaluations.
• Facilitate the onboarding process for new employees, including preparing paperwork, conducting orientations, and setting up employee profiles.
• Manage offboarding procedures, including exit interviews and processing termination paperwork when required.
• Assist in processing payroll and verifying attendance records through capturing of accurate hours from the biometrics system.
• Identify any attendance negative patterns that arise from managing employees daily biometrics and issue relevant warnings.
• Address payroll-related inquiries and discrepancies in a timely manner with employees.
• Serve as a point of contact for employees regarding HR policies, procedures, and inquiries.
• Assist in resolving employee relations issues and escalate complex matters to HR manager as needed.
• Prepare HR reports, such as attendance, new hires, and resignations, and other HR metric reports as required.
• Maintain HR documents, policies, and procedures, ensuring compliance with regulatory requirements.

Requirements

• Matric Certificate
• 5 – 10 Years experience in an HR administration role
• Strong understanding of HR functions, company policies and procedures
• Excellent organisational skills
• Strong ability to maintain confidentiality and professionalism
• Ability to work in a fast-paced environment and adapt to changing priorities
• Knowledge of HR functions and best practices, including recruitment, payroll, and employee relations
• Proficiency in HRIS (Human Resources Information Systems)
• Proficiency in MS Office (Word, Excel, Outlook)

Qualifications

• HR Degree or related qualifications

Salary & Benefits

• Compensation will be determined based on qualifications, applicable experience, and previous earnings.

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