Pretoria: HR Administrator

About the Role

Our client, a well-established engineering company specializing in railway systems, rolling stock refurbishment, railway infrastructure, telecommunications, and power solutions, is seeking a detail-oriented and proactive HR & Payroll Administrator to support human resource and payroll functions.

Key Responsibilities

• Supporting daily HR operations and ensuring a smooth administrative process.
• Maintaining and updating employee records (personnel files), both physical and electronic copies.
• Ensuring accuracy and completeness of employee data, including personal information, attendance records, and performance evaluations.
• Facilitating the onboarding process for new employees, including preparing paperwork, conducting orientations, and setting up employee profiles.
• Managing offboarding procedures, including exit interviews and processing termination paperwork when required.
• Assisting in processing payroll and verifying attendance records through capturing of accurate hours from the biometrics system.
• Identifying any attendance negative patterns that arise from managing employees’ daily biometrics and issuing relevant warnings.
• Addressing payroll-related inquiries and discrepancies in a timely manner with employees.
• Serving as a point of contact for employees regarding HR policies, procedures, and inquiries.
• Assisting in resolving employee relations issues and escalating complex matters to HR manager as needed.
• Preparing HR reports, such as attendance, new hires, and resignations, and other HR metric reports as required.
• Maintaining HR documents, policies, and procedures, ensuring compliance with regulatory requirements.
• Handling payroll queries and resolving discrepancies in a timely manner.
• Preparing payroll reports, reconciliations, and submissions.
• Administering employee benefits such as leave, medical aid, and pension/provident funds.
• Ensuring confidentiality of all HR and payroll information.
• Supporting audits by providing required HR and payroll documentation.

Requirements

• Matric Certificate.
• 5 – 10 Years experience in an HR administration role.
• HR Degree or related qualifications AND/OR appropriate experience.
• A recognised payroll certification (e.g., SAGE Payroll, VIP Payroll, or equivalent).
• Solid understanding of South African labour legislation and payroll regulations (PAYE, UIF, SDL, BCEA).
• Experience working with HR and payroll systems (e.g., Sage VIP, Pastel Payroll, or similar).

Qualifications

No qualifications mentioned.

Salary & Benefits

Compensation will be determined based on qualifications, applicable experience, and previous earnings.