Pretoria: HR Administrator

HR Administrator Reporting to: HR Manager Seniority Level: Mid Career (4 – 6 yrs exp) Type: Permanent Duties and Responsibilities: The HR Administrator is responsible for managing the complete employee lifecycle. This role serves as the primary point of contact for all HR-related matters and ensures compliance with employment laws and company policies while supporting both management and employees throughout their journey with the organisation. KEY RESPONSIBILITIES Onboarding (0-30 days) Prepare and distribute employment offers and contract Facilitate new employee onboarding process including orientation sessions Ensure completion of all required documentation Coordinate IT setup, workspace preparation, and equipment allocation Employee Records and Data Management Maintain accurate and confidential employee records in HRIS systems Process employee changes including promotions, transfers, and salary adjustments Ensure compliance with record retention policies and privacy regulations Generate HR reports and analytics for management review Manage employee database updates and system maintenance Coordinate annual data audits and compliance reviews Performance Management Support Coordinate performance review cycles and documentation Assist managers with performance improvement plans Maintain performance records and tracking systems Employee Relations and Support Serve as first point of contact for employee questions and concerns Investigate and resolve basic employee relations issues Support workplace culture initiatives and employee engagement activities Compliance and Legal Requirements Ensure adherence to employment laws Maintain required compliance posters and documentation Assist with employment compliance audits Maintain awareness of changing regulations and requirements Training and Development Coordination Maintain training records and certification tracking Track training effectiveness and completion rates Offboarding and Separation Management Process employee terminations and resignations Conduct exit interviews and compile feedback reports Coordinate final payroll processing and benefits termination Manage return of company property and access revocation Provide references and employment verification as needed Maintain separation documentation and compliance records REQUIRED QUALIFICATIONS EDUCATION AND EXPERIENCE Bachelor’s degree in Human Resources, Business Administration, or related field 1-3 years of HR experience, preferably in a generalist role Experience managing HR processes for 150-300 employees preferred TECHNICAL SKILLS Proficiency in HRIS systems Advanced Microsoft Office Suite skills, particularly Excel (pivot tables, VLOOKUP, data analysis) Strong document management and record-keeping skills (digital and physical files) Data entry accuracy and database management skills Competence in generating HR reports and analytics (turnover, absenteeism, etc.) CORE COMPETENCIES Strong understanding of employment law and HR best practices Excellent verbal and written communication skills High attention to detail and accuracy in record-keeping Ability to maintain strict confidentiality and handle sensitive information Strong organisational and time management skills Customer service orientation with internal and external stakeholders Problem-solving and analytical thinking abilities Ability to work independently and manage multiple priorities