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Pretoria: Site Admin

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Job Description

Site Administration & Document Control Maintain site filing systems (electronic and hard copy) in line with company procedures. Manage drawing registers, revisions, and document control processes. Compile and submit daily, weekly, and monthly site reports. Capture site diaries, progress reports, and production records. Maintain contract documentation and correspondence records. 2. Cost & Commercial Support Assist with capturing and tracking site costs, purchase orders, and delivery notes. Verify supplier invoices against delivery notes and orders. Support the Contracts Manager with payment certificates and subcontractor claims. Maintain plant, fuel, and material usage records. 3. HR & Payroll Administration Manage site attendance registers and timesheets. Capture hours for wages and submit to payroll. Maintain employee files and site induction records. Assist with onboarding documentation for new site staff. 4. Procurement & Logistics Support Raise purchase requisitions and track orders. Coordinate deliveries to site and maintain goods received records. Liaise with suppliers and head office procurement. 5. Health, Safety & Compliance Maintain health & safety files in line with OHS and MHSA requirements. Ensure medical certificates, inductions, and competency records are up to date. Assist with audit preparation and compliance documentation. Keep incident and inspection registers updated. 6. General Administration Coordinate meetings and take minutes where required. Manage site petty cash and expense records (if applicable). Handle correspondence between site and head office. Provide administrative support to the Site Manager and Engineers.

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How to Apply

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About Admin / clerical / secretarial Jobs in Tshwane

In Tshwane, South Africa, the demand for administrative, clerical, and secretarial professionals is typically high across various industries. This field offers a stable and rewarding career path for individuals who enjoy working in support roles. Generally, these roles are essential to the smooth operation of businesses, governments, and institutions.

The salary range for admin, clerical, and secretarial positions in Tshwane can vary widely depending on factors such as experience, company size, industry sector, and level of responsibility. Typically, entry-level positions may start around R20 000 – R30 000 per annum, while more senior roles can command salaries up to R60 000 – R100 000 or more. However, it’s essential to note that actual salaries may be higher or lower than these broad ranges, and individual circumstances can affect compensation.

Common skills required for admin, clerical, and secretarial roles include strong communication and interpersonal skills, attention to detail, organisational abilities, proficiency in Microsoft Office applications (e.g., Word, Excel, PowerPoint), typing speed and accuracy, and basic computer literacy. Other desirable skills may include experience with HR management systems, knowledge of relevant laws and regulations, and the ability to work in a fast-paced environment.

These roles are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public sector organisations. The demand for administrative support is particularly high in sectors that require efficient record-keeping, data management, and customer service.

For those interested in pursuing a career in admin, clerical, or secretarial roles, there are opportunities for career development and advancement. Typically, experience and additional training can lead to senior administrative positions, such as team leader or manager. Some individuals may also choose to specialise in areas like HR administration, office management, or project coordination.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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