<p>CASHBOOK CLERK</p><p></p><p><strong><span style="color:rgb(79,129,189);">1. Job Purpose</span></strong></p><p><span style="color:rgb(0,0,0);">The Cashbook Clerk is responsible for the accurate recording, reconciliation, and reporting</span></p><p><span style="color:rgb(0,0,0);">of all cash and bank transactions within the organization. Operating within a shared</span></p><p><span style="color:rgb(0,0,0);">services environment, the role ensures that all banking activities are processed efficiently,</span></p><p><span style="color:rgb(0,0,0);">controls are adhered to, and financial records are maintained in line with company policies</span></p><p><span style="color:rgb(0,0,0);">and accounting standards.</span></p><p><strong><span style="color:rgb(79,129,189);">2. Key Responsibilities</span></strong></p><p><span style="color:rgb(0,0,0);"> Banking & Cashbook Management</span></p><p><span style="color:rgb(0,0,0);"> Capture all bank transactions (receipts, payments, transfers, direct debits, credit</span></p><p><span style="color:rgb(0,0,0);">card payments, etc.) into the accounting system daily.</span></p><p><span style="color:rgb(0,0,0);"> Maintain and update multiple bank accounts across different business units.</span></p><p><span style="color:rgb(0,0,0);"> Process and reconcile petty cash transactions, ensuring policy compliance.</span></p><p><span style="color:rgb(0,0,0);"> Reconciliations</span></p><p><span style="color:rgb(0,0,0);"> Prepare and complete daily, weekly, and monthly bank reconciliations for all</span></p><p><span style="color:rgb(0,0,0);">accounts.</span></p><p><span style="color:rgb(0,0,0);"> Investigate and resolve unreconciled items promptly.</span></p><p><span style="color:rgb(0,0,0);"> Monitor cash balances to ensure sufficient funds are available.</span></p><p><span style="color:rgb(0,0,0);"> Payments & Receipts</span></p><p><span style="color:rgb(0,0,0);"> Process EFTs, debit orders, and cheque payments as required.</span></p><p><span style="color:rgb(0,0,0);"> Allocate customer receipts accurately to the correct accounts.</span></p><p><span style="color:rgb(0,0,0);"> Liaise with accounts receivable and accounts payable teams to clear unmatched</span></p><p><span style="color:rgb(0,0,0);">items.</span></p><p><span style="color:rgb(0,0,0);"> Controls & Compliance</span></p><p><span style="color:rgb(0,0,0);"> Ensure compliance with internal controls, company policies, and audit</span></p><p><span style="color:rgb(0,0,0);">requirements.</span></p><p><span style="color:rgb(0,0,0);"> Safeguard cash handling processes and maintain confidentiality of financial data.</span></p><p><span style="color:rgb(0,0,0);"> Assist with internal and external audit queries related to cashbook and banking.</span></p><p><span style="color:rgb(0,0,0);"> Reporting</span></p><p><span style="color:rgb(0,0,0);"> Prepare cash flow forecasts and daily/weekly cash position reports.</span></p><p><span style="color:rgb(0,0,0);"> Provide accurate reconciled cashbook reports to management. Collaboration</span></p><p><span style="color:rgb(0,0,0);"> Work closely with Shared Services teams (AP, AR, Payroll) to ensure smooth</span></p><p><span style="color:rgb(0,0,0);">financial operations.</span></p><p><span style="color:rgb(0,0,0);"> Support ad-hoc financial projects and system improvements.</span></p><p><strong><span style="color:rgb(79,129,189);">3. Key Performance Indicators (KPIs)</span></strong></p><p><span style="color:rgb(0,0,0);"> Accuracy of daily capturing and reconciliations.</span></p><p><span style="color:rgb(0,0,0);"> Timeliness of bank reconciliations and reporting.</span></p><p><span style="color:rgb(0,0,0);"> Reduction of unreconciled items and open queries.</span></p><p><span style="color:rgb(0,0,0);"> Compliance with internal controls and audit standards.</span></p><p><span style="color:rgb(0,0,0);"> Positive feedback from internal stakeholders (AP, AR, Payroll, Finance).</span></p><p><strong><span style="color:rgb(79,129,189);">4. Skills & Competencies</span></strong></p><p><span style="color:rgb(0,0,0);"> Strong attention to detail and accuracy.</span></p><p><span style="color:rgb(0,0,0);"> Ability to work with high volumes of transactions.</span></p><p><span style="color:rgb(0,0,0);"> Good problem-solving and reconciliation skills.</span></p><p><span style="color:rgb(0,0,0);"> Excellent time management and ability to meet deadlines.</span></p><p><span style="color:rgb(0,0,0);"> Strong communication and collaboration skills.</span></p><p><span style="color:rgb(0,0,0);"> Ability to work effectively in a shared services / centralized environment.</span></p><p><strong><span style="color:rgb(79,129,189);">5. Qualifications & Experience</span></strong></p><p><span style="color:rgb(0,0,0);"> Matric with Accounting/Mathematics (essential).</span></p><p><span style="color:rgb(0,0,0);"> Diploma or certificate in Finance/Accounting (advantageous).</span></p><p><span style="color:rgb(0,0,0);"> 23 years experience in a cashbook role (preferably within a shared services or large</span></p><p><span style="color:rgb(0,0,0);">corporate environment).</span></p><p><span style="color:rgb(0,0,0);"> Experience with ERP/accounting systems (SAP, Oracle, JD Edwards, or similar).</span></p><p><span style="color:rgb(0,0,0);"> Proficiency in MS Excel (a must) and other MS Office applications.</span></p><p><span style="color:rgb(0,0,0);"> Must be able to work under pressure and with extreme volumes</span></p><p><strong><span style="color:rgb(79,129,189);">6. Personal Attributes</span></strong></p><p><span style="color:rgb(0,0,0);"> High level of integrity and accountability.</span></p><p><span style="color:rgb(0,0,0);"> Proactive and results-driven.</span></p><p><span style="color:rgb(0,0,0);"> Ability to work under pressure and meet tight deadlines.</span></p><p><span style="color:rgb(0,0,0);"> Team-oriented with a service delivery mindset.</span></p>