Somerset West: Administrator posted by Status Staffing

About the Role

Status Staffing is seeking a highly organized and detail-oriented Administrator to join our team in Somerset West. As an Administrator, you will be responsible for providing administrative support to our sales team, managing orders, and maintaining accurate records. If you have excellent communication skills, a strong work ethic, and proficiency in Microsoft Office Suite, we encourage you to apply.

Key Responsibilities

• Generate CAPEX Quotations:
• Generate quotations based on floor plans and cabinet requirements, confirming sizes, specifications, and quantities.
• Check past sales history of stores and database delivery notes when preparing quotations.
• Generate quotations for replacement units using Sage Evolution.
• Calculate and generate installation and transport costs using Excel, referring to sub-contractors list for installations.
• Request quotations from external courier/transport companies when needed.
• Submit draft quotations to the Head of Department (HOD) for review, revise as instructed, and resubmit.
• Administer and Capture Orders Received:
• Save all received CAPEX orders and associated quotations in digital files.
• Print CAPEX orders and add them to hard copy packs if hard copy quotations exist.
• Verify CAPEX orders against submitted quotations and report any discrepancies.
• Convert quotations to orders using Sage Evolution.
• Update and maintain the Excel stock planning sheet.
• Reconcile Transport Quotations:
• Assist the Finance department by reconciling quoted transport costs with actual transport invoices.
• Identify and report any discrepancies, investigating the reasons behind them.
• Liaise with the Finance department regarding part loads that may cause differences.
• Incoming Cabinet Logistics & Maintaining Documentation:
• Assist with all incoming shipping documentation for sea freight and air freight.
• Update the Stock Planning Excel sheet.
• Reconcile supplier invoices and packing lists, update relevant Excel sheets, and collate packs for Henda and Rudi.
• General Administrative Support:
• Compile necessary Excel spreadsheets for Directors and the Managing Director upon request.
• Reconcile and report stationery and grocery needs to HR.
• Perform shopping runs for office necessities, company owners’ requirements, and PostNet, if needed.
• Handle ongoing filing and archiving tasks.
• Occasionally assist with catering preparation for VIPs.
• Perform other ad-hoc duties as required.

Requirements

• Matric.
• Driver’s license and own transport.
• 2–5 years’ experience in sales administration, customer service, or commercial support role.
• High level of accuracy when handling pricing, order information, and reports.
• Highly organized with strong office-management capability.
• Dependable team player with a strong work ethic and service mindset.
• Proficient in Microsoft Office Suite.
• Experience with Sage Evolution.

Qualifications

• Formal education/certifications (Bachelor’s, LLB, Matric, etc.).

Salary & Benefits

• Market related salary.

Hours of Work

Monday to Friday: 08:00 – 17:00.